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The Operations Coordinator assists with administrative and project management functions of the Administration and Building departments. The position also provides IT coordination and support for all employees in the organization. Tasks will include accounts payable coordination; contract/vendor coordination; IT troubleshooting; assisting with the development and documentation of department policies & procedures; and administrative tasks for special projects.
Responsibilities
Administrative Support
Petty cash: respond to requests, maintain records, cash replenishment checks
Prepare monthly allocation reports for copier usage, telephone bills, etc.
Provide support in receptionist’s absence as needed — sort mail, log incoming payments, answer phones, order office supplies
Coordinate and place orders with selected vendors
Track and report utility consumption data
Accounts Payable
Receive and log department invoices, tracking against open orders/contracts
Evaluate invoices for accuracy
Work with vendors to resolve disputes
Forward invoices to accounts payable for payment processing
Information Technology
Provision new user credentials, mailboxes, and permissions
Perform basic troubleshooting for users
Monitor status of help desk tickets submitted to managed service provider
Ensure integrity of data backups
Configure and deploy workstations and printers
Mobile device support for museum- and staff-owned smartphones
Maintain equipment inventory
Vendor Relationship Management
Administer contracts for equipment and services including postage meter, janitorial services, wireless, refuse/recycling, etc.
Work with vendors to resolve service issues
Maintain contract files – tracking performance, insurance status, and renewal dates
Project Support
Maintain log of invoices, change requests, and project records
Provide support for project meetings
Perform administrative tasks such as printing and collating as needed
Requirements
This position requires a Bachelor’s degree or equivalent combination of education and work experience. The successful candidate will demonstrate the following skills/experience:
Proficiency using Microsoft Windows and Microsoft Office
Excellent critical thinking, problem solving, and communication skills
Detail-oriented
Comfortable working independently and taking initiative
Experience with any of the following is desirable but not required: Windows Server, Office 365, SharePoint, iOS, Filemaker, Blackbaud Raiser’s Edge/Financial Edge
SALARY:
The starting salary for this position is $35,000 annually and includes a benefits package.
How to Apply
Please submit applications by emailing cover letter and résumé to HR@nmwa.org. The National Museum of Women in the Arts is an equal opportunity employer.
The National Museum of Women in the Arts (NMWA) is the only major museum in the world solely dedicated to championing women through the arts. With its collections, exhibitions, programs, and online content, the museum inspires dynamic exchanges about art and ideas; advocates for better representation of women artists; and serves as a vital center for thought leadership, community engagement, and social change.
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Posted on April 11