Operations Coordinator

National Museum of Women in the Arts

The Operations Coordinator assists with administrative and project management functions of the Administration and Building departments. The position also provides IT coordination and support for all employees in the organization. Tasks will include accounts payable coordination; contract/vendor coordination; IT troubleshooting; assisting with the development and documentation of department policies & procedures; and administrative tasks for special projects.

Responsibilities

Administrative Support

  • Petty cash: respond to requests, maintain records, cash replenishment checks

  • Prepare monthly allocation reports for copier usage, telephone bills, etc.

  • Provide support in receptionist’s absence as needed — sort mail, log incoming payments, answer phones, order office supplies

  • Coordinate and place orders with selected vendors

  • Track and report utility consumption data

Accounts Payable

  • Receive and log department invoices, tracking against open orders/contracts

  • Evaluate invoices for accuracy

  • Work with vendors to resolve disputes

  • Forward invoices to accounts payable for payment processing

Information Technology

  • Provision new user credentials, mailboxes, and permissions

  • Perform basic troubleshooting for users

  • Monitor status of help desk tickets submitted to managed service provider

  • Ensure integrity of data backups

  • Configure and deploy workstations and printers

  • Mobile device support for museum- and staff-owned smartphones

  • Maintain equipment inventory

Vendor Relationship Management

  • Administer contracts for equipment and services including postage meter, janitorial services, wireless, refuse/recycling, etc.

  • Work with vendors to resolve service issues

  • Maintain contract files – tracking performance, insurance status, and renewal dates

Project Support

  • Maintain log of invoices, change requests, and project records

  • Provide support for project meetings

  • Perform administrative tasks such as printing and collating as needed

Requirements

This position requires a Bachelor’s degree or equivalent combination of education and work experience. The successful candidate will demonstrate the following skills/experience:

  • Proficiency using Microsoft Windows and Microsoft Office

  • Excellent critical thinking, problem solving, and communication skills

  • Detail-oriented

  • Comfortable working independently and taking initiative

  • Experience with any of the following is desirable but not required: Windows Server, Office 365, SharePoint, iOS, Filemaker, Blackbaud Raiser’s Edge/Financial Edge

SALARY:

The starting salary for this position is $35,000 annually and includes a benefits package.

How to Apply

Please submit applications by emailing cover letter and résumé to HR@nmwa.org. The National Museum of Women in the Arts is an equal opportunity employer.

The National Museum of Women in the Arts (NMWA) is the only major museum in the world solely dedicated to championing women through the arts. With its collections, exhibitions, programs, and online content, the museum inspires dynamic exchanges about art and ideas; advocates for better representation of women artists; and serves as a vital center for thought leadership, community engagement, and social change.

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Posted on April 11