Looking for full-time administrator for fine art services provider, scheduling appointments, managing storage accounts, arranging domestic & international art shipments for a busy office
Fine art background helpful but not required, must be able to work independently, knowledge of Filemaker Pro + museum database systems a plus.
Organized, punctual, self motivated, personable, quick learner with excellent phone skills. Will train the right person.
greet and assist walk-in clients
schedule art installations and local transit
maintain working calendars
receive in and release shipments for individuals and galleries
maintain art storage databases for internal control & storage clients
coordinate personnel for outside jobs
process and update accounts receivable, including credit card payments
maintain employee payroll records
coordinate payroll with third-party provider
maintain group health insurance
arrange viewings for storage clients
procure shipping quotes from qualified shippers
prepare shipping and installation bids for clients
prepare client invoices and sale receipts
must be able to lift 50 lbs.
Full-time - M-F 8:00 to 5:00. Benefits.