Administration Manager

Fondation de l’Hermitage

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Fondation de l’Hermitage: Administration Manager

Start date: January 2020

Application deadline: 8 October 2019

Responsibilities
  • Participate in the development of the Hermitage’s strategy and objectives (10%)

  • Ensure the proper functioning of the structure and report any risk of malfunction to the management and the Foundation Board

  • Participate in management meetings and contribute to their organization (convening, agenda, decision-making, minutes)

  • Participate, upon invitation, in meetings of the Executive Committee and the Board of Trustees

  • Represent the Hermitage before various public and private organizations

  • Supervise and direct the administration of the museum (20%)

  • Establish internal guidelines for the organization of activities by seeking to standardize operating procedures and minimize costs

Supervise the secretariat available to all sectors of the museum

  • Manage legal issues (contracts, agreements, insurance, authorizations, etc.)

  • Develop ticketing and space rental sectors

  • Be responsible for the organization of finances, budgetary and accounting follow-up (20%)

  • Implement a financial strategy to optimize the financing of the structure

  • Prepare exposure budgets and ensure follow-up

  • Manage and control the follow-up of the operating budget

  • Implement, monitor and control the cash flow plan

  • Monitor the dashboards, carry out budgetary control in collaboration with the accounting department

  • Prepare balance sheets and all tax documents in collaboration with the trustee

  • Implement budget analysis and cost accounting tools

  • Contribute to fundraising, manage the Friends and Patrons circle (20%)

  • Develop the fundraising strategy in collaboration with the Sponsoring Manager

  • Implement the strategy and coordinate fundraising activities related to the museum’s operations

  • Manage, develop and animate the circle of Friends and Patrons of the Hermitage

  • Monitor the search for public and private funding

  • Ensure the administrative relationship with financial partners

  • Produce the activity report in collaboration with the various sectors of the museum

  • Assume the management of human resources management (10%)

  • Assess staff needs and workstations

  • Define and monitor the recruitment policy

  • Participate in the recruitment of people (permanent and auxiliary)

  • Develop contracts (work, internships, etc.) and ensure legal compliance

  • Supervise the production of salary statements (fixed and auxiliary)

  • Manage working time, holidays, etc.

  • Develop and monitor the staff training plan

  • Develop internal communication in collaboration with the management and the communication manager

Requirements

Basic training

  • Master’s degree relevant to the position or title/experience deemed equivalent

  • Fields of study: financial management/accountancy, cultural management, management

Professional experience

  • Experience in accounting and financial management (5 years)

  • Experience in fundraising (5 years)

  • Specific knowledge and skills

  • Knowledge of national cultural networks and institutions

  • Knowledge of the functioning of public and private financing networks

  • Knowledge of social and labour law

  • Strong communication and negotiation skills

  • Proficiency in financial management and cost accounting IT tools, MS Office

  • Writing skills

  • Attracted by the visual arts

  • French: excellent command, English: very good knowledge, German: basic knowledge

How to Apply

Applications, completed in French, in the form of a letter of motivation, a CV and the usual supporting documents, should only be sent by email to emploi@fondation-hermitage.ch by Tuesday 8 October 2019.

Contact
Posted on October 2