Reporting directly to the owner, the Executive Manager is a senior staff member who acts as chief of staff. This position is responsible for managing all administrative, sales, and exhibition related activities and plays a critical role in ensuring that our Miami’s office operates seamlessly. If you are a creative and proactive team player with a vast knowledge of, and interest in, the contemporary art market, who is hardworking, focused, positive and enjoys a collaborative working environment, we encourage you to apply.
Duty and Responsibilities
Manage vernissage receptions
Prospect for new collectors and maintain contact with collectors, maintain de collector database
Greet clients
Sale of artworks
Keep record of inventory of all works in and out of the gallery
Supervise the dismantling and installation of new exhibitions
Manage the gallery assistants and interns (coordinate logistic, schedule, payments, etc)
Performs general office duties, attends meetings
Remains current in trends in local and national contemporary art
Track and monitor all sales invoices, payments and shipping
Prepare materials and documents for offers, exhibition checklists, and viewings
Work closely with Registrars on consignments, loans and exhibitions
Compile monthly receipts and expense reports
Coordinate with fellow gallery staff and departments all pre- and post-sales details
Create and implementing systems for elevated efficiency
All other duties assigned
Skills
Must be self-motivated, hardworking, able to worked unsupervised
Excellent communication, time-management, follow-up and organizational skills, multitasking, an abundance of patience, professional manner, and a desire to collaborate are vital
Ability to develop and maintain positive and productive relationships with collectors, artists, interns, board and staff
Experience managing art galleries/art spaces and implementing special events and programs
Requirements
Minimum of 5 years of experience in Experience managing art galleries/art spaces, with a minimum of 2 years in a senior management position
Master’s degree in related field (Art History and/or Management)
Strong knowledge of Latin American art and Contemporary Art
Fluent in Spanish, additional language is a plus
Ability to travel nationally and internationally for art fairs
Advanced Microsoft Office skills, Mac skills and Photoshop, spreadsheet and database software applications
Ability to remain calm under pressure and be flexible to changing priorities
Be able to work effectively as a team member with a ‘big picture’ view
Valid driver license
Candidates must send the following atchugarry.hr@gmail.com to be considered:
Cover Letter
Resume
Salary Requirements
Two professional references