Administrative Responsibilities:

• Report to the Vice President of Advancement and assist in all areas, as requested

• Organize and maintain computer and hard-copy files

• Maintain various Excel department charts

• Answer telephones

• Monitor Advancement email

• Administer written correspondence and its dissemination

• Schedule, arrange, and prepare rooms for meetings

• Coordinate and track department check requests and invoices for payment

• Coordinate mail house mailings

• Attend meetings, as requested; take and distribute notes; assist with organization

• Assist in monitoring and preparing annual department budget

Advancement Responsibilities:

• Be a knowledgeable representative of the Skirball Cultural Center’s mission and history

• Meet and greet visitors of the Advancement department

• Provide excellent service to donors and key partners via phone, email, and in-person

• Coordinate and assist with hosting on-site and virtual Advancement events

• Coordinate external mailings and communications

• Work with the Vice President of Advancement to maintain the donor engagement plan

• Conduct prospective donor research

• Work closely with the President’s Office staff on donor-related projects and reports

• Assist Membership Manager on an as-needed basis

• Assist Grant Writer on an as-needed basis

• Oversee volunteers on special projects

Administrative/Donor Database Management Responsibilities:

• Process checks, cash, and credit card donations in Altru

• Create and maintain donor and prospect profiles in Altru

• Sustain Altru database clean-up

• Process invoices, receipts, tributes, and thank-you letters to donors

• Process memberships in Altru

• Prepare and manage various Altru activity reports and queries

• Maintain multiple mailing lists in Altru and one in FileMaker Pro

• Administer invitation lists for mailings and special events in Altru

Qualifications, Experience, and Attributes:

• Three years of successful administrative assistant experience; experience working in a development department for a non-profit preferred

• Undergraduate degree in English, communications, fundraising, or similar field, and/or equivalent experience

• Excellent IT tool proficiency and demonstrated ability to utilize Office 365 applications, Altru or equivalent donor database software, FileMaker Pro, and Zoom

• Strong organizational skills and the ability to multi-task

• Detail-oriented with excellent editing and data entry skills

• Proficiency at computer research and navigating online directories and databases

• Friendly, outgoing demeanor and a team player

• Demonstrated commitment to the Skirball’s mission to welcome the stranger and help build a more just society