Administrative Assistant, Advancement and Membership

Skirball Cultural Center

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The Skirball Cultural Center seeks an enthusiastic and competent team player to serve as Administrative Assistant for Advancement and Membership. Reporting directly to the Vice President of Advancement, this full-time position is responsible for providing clerical and administrative office support to the Vice President and other members of the department. This position requires strong attention to detail as well as the ability to regularly interface with the Skirball’s member and donor base.

While a portion of this job may be performed remotely, this position will require regular on-site work as needed to support the operations of the Advancement department and assist with on-site Donor and Member Events. Qualified candidates must have an adequate home office.


Administrative Responsibilities:

  • Report to the Vice President of Advancement and assist in all areas, as requested

  • Organize and maintain computer and hard-copy files

  • Maintain various Excel department charts

  • Answer telephones

  • Monitor Advancement email

  • Administer written correspondence and its dissemination

  • Schedule, arrange, and prepare rooms for meetings

  • Coordinate and track department check requests and invoices for payment

  • Coordinate mail house mailings

  • Attend meetings, as requested; take and distribute notes; assist with organization

  • Assist in monitoring and preparing annual department budget

Advancement Responsibilities:

  • Be a knowledgeable representative of the Skirball Cultural Center’s mission and history

  • Meet and greet visitors of the Advancement department

  • Provide excellent service to donors and key partners via phone, email, and in-person

  • Coordinate and assist with hosting on-site and virtual Advancement events

  • Coordinate external mailings and communications

  • Work with the Vice President of Advancement to maintain the donor engagement plan

  • Conduct prospective donor research

  • Work closely with the President’s Office staff on donor-related projects and reports

  • Assist Membership Manager on an as-needed basis

  • Assist Grant Writer on an as-needed basis

  • Oversee volunteers on special projects

Administrative/Donor Database Management Responsibilities:

  • Process checks, cash, and credit card donations in Altru

  • Create and maintain donor and prospect profiles in Altru

  • Sustain Altru database clean-up

  • Process invoices, receipts, tributes, and thank-you letters to donors

  • Process memberships in Altru

  • Prepare and manage various Altru activity reports and queries

  • Maintain multiple mailing lists in Altru and one in FileMaker Pro

  • Administer invitation lists for mailings and special events in Altru


Qualifications, Experience, and Attributes:

  • Three years of successful administrative assistant experience; experience working in a development department for a non-profit preferred

  • Undergraduate degree in English, communications, fundraising, or similar field, and/or equivalent experience

  • Excellent IT tool proficiency and demonstrated ability to utilize Office 365 applications, Altru or equivalent donor database software, FileMaker Pro, and Zoom

  • Strong organizational skills and the ability to multi-task

  • Detail-oriented with excellent editing and data entry skills

  • Proficiency at computer research and navigating online directories and databases

  • Friendly, outgoing demeanor and a team player

  • Demonstrated commitment to the Skirball’s mission to welcome the stranger and help build a more just society

How to Apply

Please send resume and cover letter, preferably by email, to:

Human Resources

Re: Administrative Assistant, Advancement and Membership

Skirball Cultural Center

2701 N. Sepulveda Blvd.

Los Angeles, CA 90049

FAX: (310) 440-4595

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Posted on December 19