Administrative Assistant

Professional Fine Art Services Inc.

Professional Fine Art Services is looking to hire a full time administrative assistant to join our team! This position will give you the opportunity to interact with highly reputable artists, gallerists and museum executives alike. This position is responsible for assisting executive management, managing and maintaining client relations as well as overseeing day to day operations within the company. The ideal candidate is a fast learner and team player who is responsible and personable. You will serve as the first impression to our clients over the phone, email and in person for our walk-in customers. We are located right outside of Los Angeles in Monterey Park, California.


Provide an excellent customer service experience for all clients

Manage and coordinate schedules for management and client appointments

Manage sales and other key performance standards within the department

Responsible for all incoming and outgoing artwork and required documentation

Keep business files organized and up to date

Manage phone calls, emails and client questions

Provide administrative support including taking notes during meetings, preparing correspondence, managing files, making estimates and invoices

Purchase office supplies and other materials as needed

Assist with special projects as needed


Previous customer service and office experience required

Previous experience with consultations and sales a plus

Ability to adapt to a changing environment and handle multiple priorities.

Excellent communication, writing and analytical skills

Proficient in Apple software, Google Suites, Excel, Outlook, Icloud calendar, etc

Fluent in Spanish is a plus

How to Apply

Please email resumes to Elizabeth at:

Posted on March 14