Professional Fine Art Services is looking to hire a full time administrative assistant to join our team! This position will give you the opportunity to interact with highly reputable artists, gallerists and museum executives alike. This position is responsible for assisting executive management, managing and maintaining client relations as well as overseeing day to day operations within the company. The ideal candidate is a fast learner and team player who is responsible and personable. You will serve as the first impression to our clients over the phone, email and in person for our walk-in customers. We are located right outside of Los Angeles in Monterey Park, California.
Provide an excellent customer service experience for all clients
Manage and coordinate schedules for management and client appointments
Manage sales and other key performance standards within the department
Responsible for all incoming and outgoing artwork and required documentation
Keep business files organized and up to date
Manage phone calls, emails and client questions
Provide administrative support including taking notes during meetings, preparing correspondence, managing files, making estimates and invoices
Purchase office supplies and other materials as needed
Assist with special projects as needed
Previous customer service and office experience required
Previous experience with consultations and sales a plus
Ability to adapt to a changing environment and handle multiple priorities.
Excellent communication, writing and analytical skills
Proficient in Apple software, Google Suites, Excel, Outlook, Icloud calendar, etc
Fluent in Spanish is a plus