Administrative Assistant

The Kitchen

As one of New York City’s oldest nonprofit alternative art centers (founded as an artist collective in 1971 and formalized as a 501c3 in 1973), The Kitchen is dedicated to offering emerging and established artists opportunities to create and present new work within, and across, the disciplines of dance, film, music, theater, video, visual art, and literature. Recognizing its longstanding legacy for innovation, The Kitchen remains devoted to fostering a community of artists and audiences, offering artists the opportunity to make—and for audiences to engage with—work that pushes the boundaries of artistic disciplines and strengthens meaningful dialogues between the arts and larger culture.

Among artists who have presented significant work at The Kitchen are Muhal Richard Abrams, Laurie Anderson, ANOHNI, Robert Ashley, Charles Atlas, Kevin Beasley, Beastie Boys, Gretchen Bender, Dara Birnbaum, Anthony Braxton, John Cage, Lucinda Childs, Julius Eastman, Philip Glass, Leslie Hewitt, Darius James, Joan Jonas, Bill T. Jones, Devin Kenny, Simone Leigh, Ralph Lemon, George Lewis, Robert Longo, Robert Mapplethorpe, Sarah Michelson, Tere O’Connor, Okwui Okpokwasili, Nam June Paik, Charlemagne Palestine, Sondra Perry, Vernon Reid, Arthur Russell, Cindy Sherman, Laurie Spiegel, Talking Heads, Greg Tate, Cecil Taylor, Urban Bush Women, Danh Vō, Lawrence Weiner, Anicka Yi, and many more.

ABOUT THE POSITION

Moving between departments, the Administrative Assistant reports directly both to the Executive Director & Chief Curator and the Associate Director at The Kitchen. This role will provide critical support to the institution at a pivotal moment of its growth. As The Kitchen prepares for a significant renovation of its 19th Street building on the occasion of its 50th anniversary, the Administrative Assistant will help streamline, clarify, and chart out organizational administrative operations. The position requires a candidate equipped to think broadly and innovatively about The Kitchen’s artist-centered mission, while also independently managing a wide range of responsibilities.

Responsibilities

Responsibilities:

  • Reception and office management tasks such as processing incoming mail

  • Answering and directing phone calls

  • Scheduling and calendar management and maintenance across multiple stakeholders within the institution

  • Prepping agendas and note-taking for All Staff meeting

  • Managing general office duties (e.g. work orders; managing leased office equipment; stocking and supply ordering of office supplies and other materials)

  • Supports visitor services and front of house operations as needed, including greeting and welcoming visitors, artists, and potential clients

  • Supports reconciliation of Concur, processes invoices, tracks expenses across departments

  • Support travel and accommodation bookings for staff and artists as needed

  • Supports engaging with, and directing, questions and feedback from The Kitchen’s community and creative constituents

  • Liaise with facilities and across the administrative needs of The Kitchen’s partners in a period “without walls”

  • Support and facilitate institutional mailings in collaboration across departments

  • Support layout of print material for institutional programs

  • Batching and processing documentation from programs and events in collaboration across departments

  • Light web maintenance specific to updating programmatic details to keep them current

  • Other duties as assigned

The candidate must be comfortable working in a collaborative, experimental, and culturally diverse setting and possess the openness, flexibility, and diplomacy required for meaningful collaboration with contemporary artists. Innovative and outstanding communication, writing, and research abilities are celebrated.

Requirements

Required Skills/Abilities:

  • Minimum of 1-3 years work experience, with at least 1 year in an institutional setting, or comparable engagement with art in a related venue or field

  • Outstanding written (both academic and editorial) and verbal communication skills

  • Excellent organizational and analytical skills; experience with administrative and clerical duties

  • An investment in The Kitchen’s program as demonstrated by general curiosity and willingness to learn more about the history of modern and contemporary art across disciplines; an interest in avant-garde performance, movement research, and experimental media a plus

  • Adaptability in hybrid in-person remote work environment

  • Receptivity to a work schedule that sometimes will involve evenings and weekends as tied to ongoing administrative needs and institutional programming

  • Excellent computer skills, particularly MS platforms, including Word, Photoshop, Outlook and Excel, digital imaging experience a plus

  • Strong interpersonal skills, positive energy, and collaborative spirit

  • Bi- or multilingual a plus

  • Familiarity with diverse intersections of New York art, culture, communities, and histories

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.

  • Must be able to lift up to 15 pounds at times.

The Kitchen’s avant-garde history engages an experimental institutional model that informs our ways of collaborating with artists via an ambitious and dynamic creative program. As part of our current commitment to DEAI we recognize that an experimental artistic program requires an experimental and innovative team of contributors. Our staff is critical to the imagination of our mission. With this in mind we appreciate that experiences across candidates may necessarily be diverse; we encourage you to apply based on your interest first and share with us in your cover letter what brings your passions to this position. We are glad to be made aware of your candidacy as we continue to grow our community.

How to Apply

Starting salary is $30,000. This is a year-round, part-time position at 30 hours/week with medical, vision, and dental insurance and paid time off. The position is non-exempt according to the Fair Labor Standards Act. Salary commensurate with experience, skills and knowledge.

The Kitchen is an Equal Opportunity Employer. We do not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law.

COVID Guidelines

The health and safety of our community is of utmost priority. As such, all staff members are required to be fully vaccinated with an FDA authorized and/or approved COVID-19 vaccine, including booster, as a condition of employment. #LI-DNI

Please email resume and cover letter, preferably as a single PDF, to jobs@thekitchen.org with “Administrative Assistant” in the subject line. We will confirm receipt of all applications, but please note that only those candidates selected for interviews will be personally contacted. No phone calls please.

Contact
Posted on June 10