Under the general supervision of the District Administrator, the Arts and Entertainment Manager manages the operations, activities and staff of the Arts and Entertainment Division of the Fair Oaks Recreation & Park District including but not limited to arts and entertainment programming and facility rentals. The position provides technical advice to other District staff related to arts and entertainment, and coordinates and cooperates with community contacts regarding programs and issues. The Manager is responsible for developing and administering budgets, policies, procedures and controls for the Arts and Entertainment division.
Arts & Entertainment
Develops a plan to activate new District facilities in Fair Oaks Village. Outline new and exciting events, art exhibits, partnerships and include elements involving community partners, merchants, local organizations, schools, non-profits, and private businesses.
Plans, coordinates, and implements A&E Special Events, programs, exhibits, promotions.
Develops, implements, and evaluates A&E programing.
Works with local artists to continue community-centric A&E programming and fine art exhibits in a range of facilities.
Oversees daily operations and provides oversight and direction for both the front and back of the house regarding District and third-party productions.
Manages all art exhibits and District art.
Develops, directs, and promotes marketing plans for A&E programs & facilities.
Oversees integration of A&E components into District events.
Maximizes the use of District facilities and parks through District events and programs, as well as third party (partners, private, and non-profit) contracts.
Manages, oversees, recommends, and leads the writing of grant applications related to A&E programs and projects. Manages assigned grants.
Assists with development of Master Plan.
Develops partnerships, contracts, policies, procedures, sponsorships, and arts initiatives.
Develops relationships with community partners and stakeholders to promote mutual success, while respecting local traditions and partner missions.
Coordinates A&E Division activities with other divisions, governmental agencies, and outside organizations as appropriate.
Attends local partner meetings and events to promote A&E programs and events, in addition to building strong relationships with partners.
Develop and administer the division budget; research and determine program fees.
Approves contracts for facility use; accepts usage fees and ensures proper accounting of funds.
Outlines fiscal goals and objectives in the Annual A&E Plan.
Provides regular reports on the Division budget.
Develops fiscal goals for the Division using the District’s Financial Support & Sustainability Strategy Policy (Cost Recovery).
Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload and staffing, identifies opportunities for improvement and coordinates the implementation of changes.
Trains employees in District practices and reviews work in progress or upon completion for compliance with standards.
Interviews and recommends selection of job applicants, appraises employee performance, conducts informal counseling on work issues, prepares documentation and improvement plans for deficiencies and recommends disciplinary action.
Reviews and approves employee work schedules, overtime, vacation, sick leave, and timecards.
Conducts regular staff and safety meetings.
Participates in management meetings and works with managers and staff to resolve policy, procedural or operational issues.
Prepares and maintains a variety of records, reports, and correspondence related to division activities.
Attends and/or makes presentations to board meetings and other meetings as required.
Receives and responds to public inquiries, requests for assistance and complaints regarding division projects and other District activities; explains, justifies, and defends division programs, policies, and activities; resolves sensitive and potentially controversial issues with the division.
Interprets and applies provisions of policies, procedures, laws, rules and regulations related to division and staff matters.
Develops policies, procedures, standards, and ordinances to ensure compliance with applicable laws and regulations.
Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
A Bachelor’s degree or higher from an accredited college or university in a field directly related to recreation administration, arts administration, leisure studies, or a closely related field and five or more years of increasingly responsible, recent experience in the development and administration of broad-based recreation and community programs, including two years of experience supervising full time and part time staff.
Must have knowledge of operational characteristics, services, and activities of art, entertainment, recreational, cultural and community service programs and understand the principles and practices of program development and administration. Must maintain current knowledge of recent developments and current sources of information related to recreational, cultural and community services programs.