Assistant Archivist

Regen Projects

This post is expired. Click here to search for more listings.

Provide support to the Photography & Media Manger and the Communications Department in the maintenance of digital, film and printed ephemera archives. The position will be responsible for organizing the image archive, the gallery library, and the physical materials of the gallery and artist archives. Responsibilities also include clearing, gathering, organizing, and delivering all necessary files for image reproduction, publication, and copyright requests, arranging artwork photography, creating presentation materials for the gallery directors, and supporting all image-related needs of the President.


The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

  • Systematically review ArtBase and ArtBinder images and update as needed

  • Organize all new and incoming images and add to all appropriate sections of ArtBase and image archives on the gallery server

  • Facilitate the transfer of artwork photography from film to digital

  • Organize and maintain gallery library

  • Research and propose an indexing system for the physical archives of the gallery and gallery artists

  • Maintain the publication and ephemera archive for each artist

  • Assist with formatting and altering or updating images for website, sales, or other project related instances

  • Possible minor video editing and/or production

  • Monitor image requests

  • Support all images and caption information needs for the President and Directors

  • Correspond with artist studios, museums, and other galleries regarding image requests

  • Assist with other gallery responsibilities as needed

Physical Requirements:

While performing the duties of this job, the employee is frequently required to do the following:

  • Sedentary work that requires primarily sitting and standing.

Work Environment:

  • Typically, indoors in an office type environment

  • Occasional offsite travel and/or errands

  • Occasional after hours and weekend work #LI-DNI


Desired Skills and Experience:

  • BA in Fine Art, Library Science, Graphic Design, or related field

  • Minimum one year of gallery, museum, or related experience

  • Minimum one year experience with ArtBase Database, Mac proficient

  • Working knowledge of Photoshop, InDesign, Premiere, Microsoft Office Suite, Adobe Acrobat Pro and Zoom

  • Excellent communication and interpersonal skills

  • Extremely detail oriented and accuracy focused

  • Strong ability to manage multiple priorities under pressure

  • Exceptional planning, organizing and execution of both immediate needs and long term projects

  • Capable of working independently as well as with a team

How to Apply

Please email a cover letter (in the body of an email) with resume and references attached as one PDF and ‘Assistant Archivist’ as the email subject heading to

Posted on January 11