Registrar, LA


Job details:

Title: Registrar

Schedule: Full Time. Monday-Friday, 10am-6pm

Location: Karma, 7351 Santa Monica Blvd, Los Angeles, CA


This position is primarily responsible for: overseeing the safe handling and packing of all artwork (and any associated processing required); coordinating the safe transportation of artworks to and from clients, museums, galleries, artist studios, vendors etc., and communicating effectively between internal departments as well as external parties. This position requires demonstrated knowledge of current professional registration and fine art shipping standards and best practices.

The Registrar will be working collaboratively with our Los Angeles and New York teams.


Duties and Responsibilities:

  • Process incoming and outgoing artwork:

Re-measure artwork and frames to ensure accuracy

Record and document condition, flag condition issues to gallery team

Record and document signatures and dates, flag missing signatures to gallery team for records

Generate and apply provenance labels

Advise and oversee safe re-packing, enter packing notes in database for team’s reference

Oversee entry of artwork into storage or outgoing artwork area

  • Ensure safe packing, crating and handling of artwork:

Liaise with vendors in advance to plan and fabricate crates and t-frames

Oversee all installation, deinstallation and packing performed by technicians / preparators taking place for exhibition and art fairs (when possible)

Advise on maintenance, packing and install instructions for artwork manuals

Communicate releases, receives, and other location updates with gallery and warehouse team via end of day location update emails

Personally oversee the release of every artwork

  • Coordinate gallery and client shipping (volume divided between registrarial and shipping team):

Coordinate post-sale client shipping with shippers, acting as liaison between sales team, shippers, and clients on all sales

Correspond in a timely manner with clients, ensuring smooth communication from start to finish, generally ending in confirmation of safe delivery

Coordinate incoming consignment/purchase shipping from auctions, galleries, consignors, etc.

Arrange transport of incoming works from artist studios

Meet weekly with registrarial and shipping team about upcoming and in-progress client shipments

  • Coordinate conservation and production:

Liaise with conservators

Log conservation and repair history in database

Communicate with appropriate Karma artist liaison, artist studios/estates in advance of repairs, framing, production, etc.

Track conservation, framing and production budget, submitting charges for approval and retaining expense records



  • 1-2 years in logistics or registration within a gallery, art shipper or museum setting
How to Apply

Please send cover letter and resumé to with the subject line “Registrar, LA”

Posted on September 21