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Entrepreneurial, industry leader, looking for an Office Assistant who enjoys the administrative work associated with a small office environment. Applicants should be intelligent, flexible and well-poised, with two years’ experience providing office management, general administrative support, basic accounting tasks and customer service.
Your initiative and organizational skills will help keep our office running at top performance, while your enthusiasm and ideas will shape the environment in which we all work. The work environment is team-oriented with a “roll-up your sleeves” approach to accomplishing everything from mundane tasks to significant projects. The company encourages all employees to take initiative in their work, and expects them to be dependable as well as to full apply themselves. As your proficiency increases over time, it is expected that you will take on a growing number of work-related responsibilities. Applicants should be prepared to demonstrate experience in an entrepreneurial business environment, and proof of compensation from their most recent employer. We offer an attractive benefits package.
A partial list of the position’s regular responsibilities follows:
Maintain various databases and basic management reports
Handle incoming telephone calls and both incoming and outgoing mail for office
Provide bookkeeping tasks such as payment entry, invoicing, etc.
Filing
Face to face customer service with high-end clients
Meticulous logging of various daily client activities
Misc. administrative tasks
Company Description:
Our company has been the leader in Museum Quality Storage and Services for over 35 years. The most important Museums, Institutions, Foundations and Private Collectors count on us for storage and fine art services.
Requirements
Education: 2 year degree
Experience: 2 years +
Language: Bilingual with primary fluent use of the English language
Knowledge of the arts and/or logistics a plus
Among the traits most valued by the company are initiative, critical-thinking skills, time management and organizational skills, a strong work ethic to “own” one’s job, a good sense of humor, resourcefulness and thoroughness – all applied within a small company environment where multi-tasking and flexibility are essential.
Skills:
Excellent computer skills including Microsoft Outlook, Word and Excel
Working knowledge of an accounting software
Excellent communication skills, both verbal and written
Bubbly, friendly personality
Phones, Mail and general office skills
Basic knowledge of simple book-keeping tasks
Excellent computer skills including Microsoft Outlook, Word and Excel
Working knowledge of an accounting software
Must be a critical thinker
Must take initiative
Must be highly organized and detail-oriented
Must be able to fulfill tasks in a timely and accurate manner
Must be able to multi-task and remain on task under interruptions