Coordinator

Chemistry Creative

Chemistry Creative is looking for a full-time Coordinator to join our team in Brooklyn, NY. We are an artist-led, multidisciplinary creative studio that designs transformative, humanity-centered experiences through innovative technology and thoughtful storytelling.

This person will provide exceptional support and work closely with our Account Director and Director of Production in assisting day-to-day operations. The ideal candidate for the job will be an organized, efficient problem-solver with excellent communication skills and impeccable attention to detail. The Coordinator will have previous experience working in a fast-paced environment, performing administrative tasks, and providing support to coworkers, preferably in a production studio or creative agency. The ability to multitask, manage complex schedules, keep organized, and meet changing deadlines is essential to the position.

Responsibilities
  • Coordinate internal and external resources to expedite workflow

  • Maintain workflow by refining standard operating procedures, such as scheduling, communications, office supplies, etc.

  • Provide front desk coverage, including managing a busy, multi-line phone system, greeting guests who enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment

  • Provide direct administrative support to Account Director and Director of Production, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes

  • Plan, organize, and schedule meetings occurring in the studio, offsite, and via video conference

  • Maintain filing system, contact database, employee list, and inventories

  • Oversee and order office supplies and food deliveries for group meetings

  • Assist in the development and implementation of the company’s brand strategy

  • Provide market research, forecasts, competitive analyses, campaign results, and consumer trends

  • Support the maintenance and development of internal tools, including a credentials database, tracking capability, and client contact directory

  • Support the Creative/Content team on digital archiving tasks

Requirements
  • Bachelor’s degree in marketing, advertising, or communications

  • At least 2+ years of proven work experience as a marketing or production coordinator or similar role

  • Excellent writing, communication, and presentation skills

  • Strong time-management skills and multitasking ability

  • Proficient in Microsoft Office, Google Workspace, Slack, and Dropbox, with aptitude to learn new software and systems

  • Working knowledge of HTML and design and email software

  • Experience working with budgets and forecasting

  • Comfortable handling confidential information

  • Familiarity with content management systems (CMS) or customer relationship management (CRM) tools

How to Apply

Please email us at jobs@chemcreative.com and include your most recent resume and a cover letter outlining your professional experience and working style.

Contact
Posted on June 1