Coordinator of Research and Academic Events

Bard Graduate Center

Bard Graduate Center (BGC) is a graduate research institute in New York City. Our Gallery exhibitions, MA and PhD degree programs, research initiatives, and public programs explore new ways of thinking about decorative arts, design history, and material culture. All staff at BGC are a welcomed part of a supportive, intimate, and lively academic community.

This position works across two departments at BGC: Academic Programs and the Research Institute. Academic Programs is responsible for the administration of our MA and PhD programs, overseeing everything from the admissions process through to graduation and beyond, inclusive of both academic and student affairs. The Research Institute oversees visiting scholars, from administering our fellowship programs to working with faculty to bring in guest speakers, and manages research-based initiatives including an annual book prize and the Fields of the Future Institute.

The Coordinator of Research and Academic Events would join a small team working with faculty, students, and staff, as well as colleagues from US-based and international universities and museums. This is a full-time position that requires one to two evenings most weeks during the academic year and two to three weekends per year. The coordinator will provide administrative support to help plan and execute a wide range of departmental events. The Coordinator reports jointly to the Associate Director of the Research Institute and the Director of Admissions and Student Affairs.


Research Events

Assist in the planning of lectures, seminars, symposia, conferences, and meetings

Set up and work events

Manage and schedule student event and event tech workers

Manage and track event budget lines and process check requests, invoices, and payments

Assist with drafting eblasts, managing eventbrite registration, maintaining website listings, and helping to produce other marketing materials

Maintain event supplies and pantry stock

Work with outside caterers and other vendors as needed

Student/Admissions Events

Manage career development opportunities, including scheduling workshops and trainings and communicating opportunities to students

Plan and organize materials days, working with area cultural institutions

Help organize admissions events, including open houses for prospective students and other student recruitment initiatives, MA and PhD program interviews, and accepted students events

Organize student outings and social events

Help create and manage networking events with alumni and other professionals, both locally and regionally


Required Qualifications

  • Bachelor’s Degree

  • Excellent organizational and communication skills; ability to manage deadlines and competing priorities while maintaining attention to detail

  • Proficiency with MS Office (Word, Excel, PowerPoint)

  • Ability to learn new platforms: Mailchimp, NXT/Raiser’s Edge, Eventbrite, Zoom, CMS platforms, Wordpress, Basecamp, Slate, and other programs as needed

Prefered Qualifications

  • Experience in a college or university setting

  • Art history/humanities background

  • Two to three years professional experience

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

How to Apply

To apply, please submit a cover letter, resume, and list of three references to

Posted on May 4