Crew member - Books and Manuscripts & Collectibles


This role will be responsible for full-cycle property handling of Bonhams Books and Manuscript’s auction lots in our New York location and facilitating the handling of Collectibles passing through New York for sale in Los Angeles. This dynamic position supports multiple sales a year providing support to specialists and cataloguers to prepare for upcoming auctions. The ideal candidate will thrive in a fast-paced environment, enjoy multi-tasking and organizational projects, meet deadlines, and provide an efficient manner of task handling.


Key Responsibilities

Responsible for the preparation and handling of lots for exhibition preview along with pre-sale and post-sale departmental duties for multiple live and online auctions, the art handler’s duties will include:

Receival of property upon its arrival

  • Unpacking/uncrating work upon arrival

  • Barcoding the property based off Schedule A that department provides

  • Keeping group lots organized

  • Update item counts as necessary

  • General condition images and condition notes of work upon arrival

  • Shipping dimensions

  • Storing work in appropriate storage area

  • Cross checking property receipt and property received & notify relevant specialist

Cataloging Assistance

  • Pulling works for department to view for cataloging and condition reporting

  • Creating necessary space within the gallery for such needs

Photography Assistance

  • Working with photography department on scheduling of photos for catalog.

  • Moving the works safely and scanning them to appropriate photo studios

  • Assist photographers on detail shots and presentation necessary for catalog images


  • Layout of exhibition with department on exhibit program 3D walkthrough

  • Ordering of cases necessary for preview

  • Lotting of sale

  • Installing of works (with help of other crew members) up to museum and gallery standards.

  • De-installation of works and moving property back into storage


  • Provide quarterly stock checks of storage areas

  • Organizing sale items from sold items and BI’s

  • Ordering of necessary packing and storage material


  • For client and shipper pickups

  • Working with client services and collections handlers on scheduled client pickups to better prepare pickups

  • Working with department on safest practice for packing items

  • Pulling property for inter office transfers and ensuring accuracy of lot count

Act as department liaison with both external shippers and internal support departments:

  • Coordinate with Client Services, IT, Operations, Marketing and Finance to meet deadlines, facilitate sale processes, and optimize the workflow efficiency; escalate issues as appropriate

  • Work in parallel fashion with colleagues in Los Angeles, San Francisco and global locations

  • Additional duties may be assigned by your manager



  • Bachelor’s Degree in appropriate discipline or equivalent experience

  • Experience in and desire to learn about specialty departments

  • Exceptional communication skills, including fluency in reading, writing and speaking English

  • Highly organized and detail oriented

  • Excellent problem resolution skills and customer service skills

  • Ability to work in a fast-paced environment with multiple deadlines

  • Ability to perform physical tasks, including lifting, pushing and pulling, using proper lifting / moving techniques

  • Willing to work over-time hours during peak sale periods

  • PC proficiency with MS Word, Excel, Outlook applications, digital image management, and ability to learn company database

How to Apply

Interested applicants should submit a cover letter and resume via email at, with ‘Crew -NY,’ in the subject line.

In addition to an active and progressive work environment, Bonhams offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

Posted on May 21