Principal Accountabilities:

• Assists with creating, developing, and maintaining exhibition checklists and object labels.

• Drafts text for portions of acquisition reports.

• Candidate is expected to gain familiarity with KE Emu, CMOA’s collection management system and develops proficiency with museum’s collections management system; inputs and updates information and generates reports and other documents using the system.

• Works with curators and registrars to process and track loan requests made of or by the department.

• Fields questions regarding collection and directs inquiries to appropriate curators; follows up as required.

• Handles written correspondence as directed by the curators.

• Sorts, files, and maintains records, correspondence, and other documents.

• Working with curators, prepares and delivers internal and public presentations.

• In consultation with the curators, streamlines workflow and administrative tasks finding efficiencies and better methods when possible.

• In accordance with accepted procedures, destroys outdated file materials or transfers them to inactive storage.

• Manages departmental interns.

• Prepares outgoing mail and interdepartmental correspondence for delivery.

• Tracks budgets and maintains accurate records of curatorial expenses; checks records against monthly statements, resolves discrepancies, and produces reports as required.

• Verifies, codes, and processes invoices, check requests, expense reports, travel and entertainment reimbursements, and wire transfers in a timely manner.

• Manages arrangements for visits by artists, collaborators, designers, and other professionals.

• Assists with planning related to exhibitions and curatorial programming.

This is a Union position.

Education and Experience:

• Bachelor’s degree in art history, curatorial studies, or comparable degree or two years of experience supporting a curator or exhibition required.

• 2 years of administrative experience in a museum or comparable organization required.

• A strong background in contemporary visual arts preferred.

• 1 year of working with collection materials, including using collection/data management software and object handling, preferred.

• Good command of another language beyond English preferred.

Knowledge, skills, and abilities:

• Must have initiative to undertake and complete tasks and projects as they arise with little supervision, to contribute intellectually to the content of exhibitions and permanent collection installations, and to coordinate and make recommendations for improving the overall functioning of the department.

• Must have strong research and analytical skills, ability to work collaboratively and collegially with staff and interface diplomatically with donors and professionals in the field; candidate must be highly organized and able to work both independently and as a productive member of a team.

• Outstanding written and oral communication skills are essential.

• Must be proficient in Microsoft Office programs, including Sharepoint, OneDrive, Word, Excel, Access, Outlook, and PowerPoint, as well as with Internet-based research.

• Experience with making and editing documents and files using Adobe software suite is also beneficial.