Assistant To Chief Marketing Officer

Pace Gallery

Pace Gallery is seeking a highly organized and motivated Assistant to our Chief Marketing Officer. In this role you will be responsible for ensuring that the CMO’s office runs smoothly in the most efficient manner, you will provide consistent and reliable administrative support to the CMO relating to correspondence, incoming/outgoing calls, calendar management and travel coordination. You will also liaise closely with the members of our Marketing team as well as our Executive staff.

Marketing Responsibilities:

  • Keep a detailed gallery calendar noting important dates relating to openings, special events, key deadlines and meetings.

  • Assist in scheduling of global gallery exhibition calendar, be proactive in checking dates for accuracy, noting any changes.

  • Work on special Marketing projects and collaborate with key Marketing team members to accomplish projects in a timely manner.

  • Assist with special events hosted and organized by the gallery and/or Marketing team.

Administrative Responsibilities:

  • Maintain calendars in a timely and logical manner and proactively manage coordination of work to avoid conflicts; calendar maintenance includes conference room reservations and meeting updates.

  • Plan and coordinate Executive meetings and set and keep track of meeting agenda

  • Handle last-minute scheduling changes based on priority and CMO’s needs using sound judgment.

  • Advise CMO of last-minute scheduling changes and communicate via e-mail, telephone and/or text message when appropriate.

  • Field and keep track of all incoming calls for CMO; ensure proper follow-up.

  • Utilizing travel agency, book and organize travel itineraries and reservations to include review of travel options with CMO in advance of booking.

  • Accurately and timely submit CMO’s expense reports using Certify; review and process CMO related invoices.

  • Help draft correspondence and track that important emails and projects are finalized.

  • Secures IT support as needed to trouble shoot/resolve computer/phone/printer issues.

  • Develop and maintain strong relationships with fellow staff members and department heads.

Requirements

Qualifications:

  • BA Degree in Art History or related field required.

  • Minimum of 2 years’ experience in a similar support role, preferably in a gallery or arts related cultural institution.

  • Superior interpersonal savvy, organizational agility, ability to learn and apply quickly, and ability to set and manage multiple priorities.

  • Excellent oral and written communication skills, including exceptional spelling and command of grammar.

  • Ability to learn, understand and effectively navigate organizational structure to accomplish duties.

  • Proven proficiency in Microsoft Office, SharePoint and database programs.

  • Display familiarity with the works of all Pace artists and in-depth knowledge of the art market.

  • Ability to handle sensitive and confidential situations in a professional manner.

  • Demonstrated flexibility, and ability to adjust priorities, and a solutions-oriented mindset required.

How to Apply

To apply for this position, please submit a cover letter and resume to jobs@pacegallery.com, with ‘Assistant to Chief Marketing Officer,’ in the subject line.

Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

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Posted on October 29