Artist Programs Assistant
Joan Mitchell Center/Joan Mitchell Foundation
The Artist Programs Assistant (APA) works closely with the Joan Mitchell Foundation’s program team to provide administrative support and coordination for its artist-centered programs which support contemporary artists. These include but are not limited to: grantmaking programs, professional development and early career artist programs. The APA will also provide administrative support for departmental meetings and initiatives; and for related events. The APA works closely with three Artist Program Managers and reports to the Senior Director of Artist Programs.
Serve as point of contact for artists and program inquiries, redirect queries as needed
Support the development and dissemination of program information, support distribution of list-based correspondence to constituents
Coordinate logistical and technical aspects of a monthly roster of one-on-one professional development consultations and workshops including registration, confirmation, arranging/troubleshooting in-person or virtual meetings, and evaluation
Support the administration of program application cycles, including online applications, jury review processes, notification and compliance
Coordinate travel and lodging for program jurors and other external guests
Create and maintain accurate program records in areas of responsibility on the JMF server and in hard copy as needed
Enter, update and transfer program data into JMF database
Circulate agendas and take notes for departmental meetings
Support the set up and breakdown of meetings, public events; arrange catering as necessary
Other duties as assigned
2-3 years experience working in an administrative capacity, preferably arts related
Familiarity and ease with Mac based computer systems
Intermediate to advanced proficiency with Microsoft Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Familiarity with working with databases and application platforms like Submittable preferred
Proactive and solution driven
High level of personal and professional integrity, trustworthiness, strong work ethic
Ability to work both independently and as part of a collaborative team
Commitment to the Joan Mitchell Foundation mission, vision, purpose and core values
Flexible schedule (availability to work some evenings and/or weekends if needed)
SALARY: This is a part-time, hourly position that includes occasional evening or weekend hours. The pay rate is $20 per hour, 15 hours per week.
ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job):
While largely sedentary, this position requires the ability to sit, stand, lift up to 20 lbs, speak, and hear, sometimes for extended periods of time
Requires the ability to use a computer and office equipment traditionally found in office settings
Requires the ability to travel regionally and periodically nationally, on behalf of the Foundation
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
To apply, please submit your resume and cover letter to jobs@joanmitchellfoundation.org with the Subject Line: JMF-Artist Programs Assistant