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Provides specialized administrative support for the dynamic and fast-paced Communications Department at the Getty Center. This role will provide a broad range of administrative support for the Media Relations, Marketing, Creative Services, and Digital Content Strategy teams encompassing writing, including for Getty Web sites, presentation preparation, social media and web activity reports preparation, and events planing supporting communications and marketing programming. This position will report to the Vice President of Communications managing calendaring, handling complex scheduling and travel arrangements, processing business expenses, and responding to incoming phone inquiries.
Attention to detail as well as strong communication, writing, and organization skills are essential for this position. Must be reliable, proactive, forward thinking, able to work well under pressure and meet multiple daily deadlines as well as possess exceptional interpersonal and time management skills. Will coordinate activites among department and outside parties, and contacts personnel at all organizational levels to gather information. Work may involve diverse duties that require research, analytical skills and the ability to draft and revise a wide range of documents. Must be proficient in Word, Excel, Acrobat, Power Point, and Outlook.
A minimum of 4 years related experience plus Bachelor’s degree required.
Responsibilities
Calendaring and scheduling of activities for Vice President of Communications
Occasional writing, including for Getty web sites and publications and meeting notes
Presentation preparation
Preparation of reports of social media and web activity, and other results from communications campaigns
Manage a shared project management and tracking platform to share documents and information internal to the department; organize deadlines and meeting notes
Manage production, proof-reading of communications materials
Process business expense reports for Vice President of Communications, credit card transactions, and timecards
Arrange and coordinate events in support of communications and marketing programming
Respond to requests for photography through the digital asset management system
Providing phone coverage for the department’s main number
Requirements
High school diploma/GED; Bachelor’s degree
Minimum 4-6 years related experience
Knowledge, Skills and Abilities
Strong writing skills, including business writing, news writing, expository writing
Ability to draft business correspondence and emails
Understanding of copy editing and proof-reading
Strong attention to detail
Presentation preparation, knowledge of Power Point
Advanced computer skills and demonstrated experience with office software and email applications including Microsoft Outlook
Excellent organizational skills and attention to detail
Demonstrated success in following through and completing projects
Excellent verbal skills
Excellent customer service/interpersonal skills
Ability to prioritize and multi-task
How to Apply
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Posted on February 20