Entry Level Operations Coordinator

Dietl International

The Operations Coordinator in the SFO office works with all clients: museums, private collectors, lenders and galleries/commercial clients, to develop and execute creative logistics solutions to accommodate each project (import, export, exhibitions, domestic air & ground shipments and local installations.) The Operations Coordinator will work independently on specific assigned projects and collaboratively with Operations Manager. It will be the responsibility of the Operations Coordinator to manage all aspects of their project: timing, vendors, budgets, routing, airport supervision, courier assistance and invoicing.

  • Undergoing TSA training and maintaining certifications

  • Communicating with customers, vendors, colleagues, agents and all other parties involved to coordinate logistics, schedules, budgets, payments, etc.

  • Preparing estimates and project budgets

  • Researching and presenting transport schedules and routing options

  • Generate and distribute paperwork for vendors – crate shops, truckers, art handlers, supervision agents, etc – to book shipments.

  • Book airfreight with all major airlines

  • Preparing Import & Export Documentation such as AWBs, Delivery Orders, Packing Lists, etc.

  • Obtaining and preparing documents for US Customs Entries

  • Researching US Import and Export regulations for items requiring special permits. Obtaining special permits as needed.

  • Presenting customers with shipment status updates

  • Creating and submitting invoices for services provided

  • Participating in client sales meetings and events

  • Assisting colleagues with shipments and projects as needed

  • Able to work in-person and remotely

  • Vehicle required (mileage reimbursed)

  • Extremely detail-oriented and highly organized

  • Excellent verbal and written communication skills

  • Skilled Multi-tasker adept working in a high-paced, high-volume environment with ever changing regulations and protocols

How to Apply

Please submit a single PDF that includes a cover letter and resume to resumesfo@dietl.com with the subject line “Operations Coordinator - Last Name”. No phone calls, please.

Posted on August 2