FINANCE COORDINATOR, SALES

David Kordansky Gallery

FINANCE COORDINATOR, SALES

Monday – Friday (full-time, hourly non-exempt)

David Kordansky Gallery seeks an extremely organized, data-driven individual to join our team as Finance Coordinator, Sales. Reporting to the Director of Finance as well as the sales Director in Los Angeles, the Finance Coordinator, Sales is a critical, cross-departmental role, responsible for supporting a range of significant functions of the Finance and Sales teams, including managing all artwork invoice requests from the sales team, generating invoices, corresponding with clients, and tracking payments, as well as assisting with accounting tasks such as expense reporting and reconciliation. This position is a full-time role, Monday through Friday, and will require flexibility for additional hours based on the needs of the gallery. A generous benefits package is offered.

ABOUT THE GALLERY:

David Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles and New York and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon.

Responsibilities

Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.

The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.

PRIMARY RESPONSIBILITIES:

SALES & INVOICES:

  • Internally manage and monitor invoice requests from the Sales team, following standard protocols closely and with a high level of accuracy and attention to detail

  • Track and ask clarifying questions of Sales team regarding invoice requests in order to generate prompt and accurate invoices in the database

  • Assist the Director of Finance with tracking multi-state sales tax

  • Maintain an understanding of when sales tax applies to a sale and/or invoice; assist with monitoring changes to client shipping destinations and resulting sales tax implications

  • Upon approval, email invoices to clients, maintaining a high level of customer service and confidentiality at all times

  • Send internal invoice confirmations and payment received notifications

  • Generate non-art invoices, as requested

  • Maintain aging Accounts Receivable List, updating weekly and keeping track of payment terms and outstanding invoices

  • Review current systems and protocols and propose adjustments and improvements for more efficient and organized workflow

ACCOUNTING:

  • Assist the Finance team with tracking credit card transactions for select Sales team users

  • Investigate missing, open, and/or unaccounted transactions and/or receipts

  • Scan and digitally file credit card receipts

  • Process and collect credit card payments, as directed

  • Reconcile Sales team employee expense reports and verify charges

Requirements

QUALIFICATIONS:

Our ideal candidate is highly detail-oriented (with the ability to spot numerical errors) with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:

  • Knowledge of contemporary art and an interest in sales required

  • At least three (3) years of experience working at a contemporary art gallery or auction house preferred; six (6) years of work experience strongly preferred

  • BA in Art History, Business, or Economics preferred, but consideration will be given to candidates with related experience

  • Academic coursework or work experience in business, accounting, economics, or finance welcomed; customer service experience strongly preferred

  • Intermediate skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Excel, including creating spreadsheets and basic financial functions)

  • Basic knowledge of databases such as ArtBase, FileMaker, and/or ArtLogic welcomed

  • Fluency in multiple languages welcomed

  • BIPOC and LGBTQIA+ candidates are strongly encouraged to apply

COMPENSATION & BENEFITS:

  • This is a full-time hourly position (overtime eligible) at 40 hours per week.

  • The pay scale for this position is $25 – $35 per hour.

Benefits for full-time employees, following a waiting period, include:

  • Premium PPO medical insurance (fully subsidized, at no cost to employee)

  • Vision insurance (fully subsidized, at no cost to employee)

  • Dental and long-term disability insurance

  • Paid personal and vacation days (starting at 13 days annually)

  • Paid sick time (6 days annually)

  • Paid holidays and floating holidays (10 days annually)

  • Paid gallery closures (typically 8-10 days annually)

  • Paid family leave

  • Participation in a 401k retirement plan (with employer contribution)

ADDITIONAL DETAILS:

  • This position is based in Los Angeles, CA.

  • The gallery greatly values the health & safety of its employees, and is following all COVID-19 city, county, and state business guidelines for the pandemic.

  • During the pandemic, approximately 20% of the work required of this position can be completed remotely, with regular in-person work required.

How to Apply

HOW TO APPLY:

Please submit the following via email with the subject line “DKG LA: Finance Coordinator, Sales” to jobs@davidkordanskygallery.com:

  • a cover letter detailing your previous experience and your interest in the role

  • a resume

In your application, please note all relevant skills requested in the qualifications above.

BIPOC and LGTBQIA+ candidates are strongly encouraged to apply. Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized. No phone or walk-in inquiries, please.

Contact
Posted on June 16