Fine Art Logistics and Warehouse Coordinator

Professional Fine Art Services Inc.

Professional Fine Art Services is looking to hire a full time administrative assistant and logistic coordinator to join our team! This position will give you the opportunity to interact with highly reputable artists, gallerists and museum executives alike. This position will handle and document all incoming and outgoing artwork as well as assist management with day to day operations. This position is also responsible for managing and maintaining all inventory. The ideal candidate is a fast learner and self starter who is responsible and detail oriented. Minimum of 2-3 years office experience required and experience in the arts industry preferred.


Duties and Responsibilities:

  • Receive, record and document all incoming and outgoing artwork through Wrklst software

  • Prepare release forms for incoming and outgoing artwork

  • Assist with client consultations, help with measuring works and recording notes

  • Photograph all inventory and perform condition reports

  • Provide an excellent customer service experience for all clients

  • Assist with managing and coordinating schedules for management and client appointments

  • Keep business files organized and up to date

  • Manage phone calls, emails and client questions

  • Provide administrative support including taking notes during meetings, managing files, preparing estimates and invoices

  • Purchase office supplies and other materials as needed


Qualifications and Position Requirements:

  • Minimum of 2 years customer service and office experience required

  • Experience within the art industry a plus

  • Bilingual in English and Spanish a plus

  • Ability to adapt to a changing environment and handle multiple priorities.

  • Excellent communication, writing and analytical skills

  • Proficient in Apple software, Google Suites, Excel, Outlook, Icloud calendar, etc

  • Ability to commute/relocate to Monterey Park, CA: Reliably commute or planning to relocate before starting work (Required)


  • 401(k) matching

  • Paid time off


  • 8 hour shift

  • Monday to Friday

How to Apply

Please email most current resume to Aileen as a PDF!

*Cover letters preferred

*Experience in Fine Art/Administration preferred

Posted on April 3