Gallery Administrator

Blum & Poe

Blum & Poe
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Blum & Poe, Los Angeles seeks a Gallery Administrator to begin immediately.

Responsibilities
  • Greet clients and other gallery guests

  • Maintain front-of-house appearances

  • Maintain calendars, contact database, supplies, and correspondence

  • Handle all incoming phone, voicemail, and guest messages ensuring that all messages are notated and delivered to the appropriate parties

  • Execute thorough opening and closing procedures of gallery ensuring the highest levels of safety and security

  • Receive general vendors, part-time staff, security, and maintenance workers; communicate with gallery staff regarding arrivals

  • Sort mail; arrange and accommodate general small incoming and outgoing shipments

  • Conduct routine administration and upkeep of general email inbox; triage messages to the appropriate staff member

  • Help maintain gallery organization, filing documents, and general paperwork

  • Order general office supplies as needed

  • Manage cleaning service

  • Research and book travel and accommodations

  • Providing day-to-day executive assistance to owners and directors.

  • Assist the exhibitions team in preparing for exhibitions

  • Assist with online bookstore maintenance and updates and orders

  • Organize, plan, and oversee special events and private dinners

  • Oversee and manage intern program

  • During the COVID-19 pandemic, manage reservation system and calendar, and ensure all employees, visitors, clients, vendors, are following guidelines

Requirements
  • Bachelor’s degree in Art History, Studio Art, or related field

  • Knowledge of FileMaker Pro / Artbase, InDesign, Photoshop, and Microsoft Office Suite is preferred.

  • Self motivated, trustworthy and responsible

  • Candidate must be extremely organized, detail oriented and possess exceptional communication and interpersonal skills.

  • Multitasking is expected, and basic and complex tasks should be attended to with equal diligence and attention.

  • Ideal candidate is open-minded and able to work well in a fast paced, high-pressure environment, as well as independently and efficiently on their own.

  • Prior experience working in a contemporary art gallery, museum, or artist’s studio for a minimum of one year is strongly preferred.

  • Strong professional ethics, discretion, confidentiality, and sound judgment

  • Reliable transportation and insurable driving record

How to Apply
  • Please submit your resume, a brief cover letter, and 3 professional references to jobs@blumandpoe.com.

  • We will be following up with requests for interviews in the coming weeks in order to fill this position as soon as possible.

  • Only serious and qualified candidates will be considered.

  • Salary is commensurate with experience and includes excellent benefits and paid time off.

  • The position is full-time, 5 days per week, with some evening, weekend and potential travel commitments. Accessibility and availability across multiple time zones will be required.

Blum & Poe is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Contact
Posted on October 9