Gallery Administrator

Corkin Gallery

Corkin Gallery seeks a highly motivated, extremely organized, personable, and collaborative individual to join our team as a Gallery Administrator. If you thrive in a creative and fast paced environment, we encourage you to apply. Reporting to the Director, the Gallery Administrator is a critical, cross-departmental role, responsible for supporting a range of significant functions of the Management & Administration and Operations teams, including front desk coverage, hospitality, and visitor relations; administrative tasks and invoicing; gallery and office tidiness; and coordination of supplies. This position is a full time, roll in person five days per week, and required flexibility for additional hours based on the needs of the Gallery.

Responsibilities

Office Responsibilities

  • Responsible for providing daily administrative support inclusive of email management, phone management and office functions.

  • Manage the scheduling of client viewings, installations, and appointments.

  • Liaise with team, visitors, and clients courteously and efficiently.

  • Assist with preparations of office documents.

  • Receive all mail and distribute to relevant departments.

  • Ensure that all office supplies are stocked and order when needed.

  • Prepare and distribute documents as directed by the Director.

  • Update and maintain all client-related information.

  • Administer various gallery events, programs, and travels.

  • Maintain office technology and provide minor fixes; coordinate IT solutions for all staff.

Accounting Responsibilities

  • Create all sales invoices, monitor accounts receivable ensuring relevant parties are made aware of client payments and/or follow up regarding outstanding invoices, authorize the release of works once paid in full.

  • Assist in preparation and distribution of reports to Director.

  • All other duties as assigned.

Requirements

The ideal candidate will have a passion for art, leadership qualities, and outstanding communication abilities.

  • Solid background in Office Administration.

  • Ability to communicate effectively and professionally, both oral and written within all levels of organization.

  • Self-motivated and a team player with strong conflict resolution skills.

  • Ability to manage tight deadlines and use time efficiently. Must be able to work under pressure and achieve quality results; ability to handle multiple demands and competing priority and adapt to new ideas and constant changes.

  • Discretion, confidentiality, and attention to detail are essential.

  • Proficiency in all Microsoft Office programs, as well as Google Suite.

  • Proficiency in role-specific software, including ArtLogic, Artsy, and Zoom.

  • Moderate understanding of IT.

  • Familiarity with Adobe suite, Eventbrite, and Sketchup.

Education Requirements:

  • High school diploma supplemented with a post-secondary education within the related field.
How to Apply

Send cover letter and resume/cv to assistant@corkingallery.com.

Contact
Posted on June 11