Gallery Archivist


1301PE seeks a Gallery Archivist to begin in October, 2021. The start date is somewhat negotiable. The Gallery Archivist is responsible for the overall flow and maintenance of the gallery files, inventory, and storage. They will work closely with the Director and Manager to ensure operations run smoothly, shipping deadlines are met, and 1301PE artist files are legible and up to date. The primary responsibilities include some general office administration, inventory and information management, exhibition support, and shipping. Of central importance in the position is clear, courteous and effective correspondence with artists, clients and vendors. With a multitude of responsibilities, candidates must have exceptional multitasking and organizational skills, have the ability to work independently and unguided in a high-pressure gallery environment. As it is a small team there is the opportunity to pursue varied aspects of the business based on need, interest and experience. Working hours are 10 am - 6 pm, Tuesday - Saturday, with additional support required around exhibitions and art fairs. Salary commensurate with experience.


Responsibilities included, but are not limited to:

  • General office administration, which includes answering phones, mail, filing paperwork, and keeping supplies stocked.

  • Inventory and information management, including the entry of information into gallery operating systems, physical files, as well as overseeing the proper physical storage of Artworks.

  • Archive management, which includes maintaining the website, updating the press archive, and artist CVs.

  • Provide support for exhibition management and event organizing, which may include budgeting, scheduling and managing vendors, email marketing and physical mailings, press outreach, and some artwork installation.

  • Responsible for the movement of artworks, which involves scheduling and tracking domestic and international freight shipments, and handling artwork and creating condition reports.

  • Problem solving technological issues and backing up computers and servers to external drives.



  • Preferred, BA in Art History or related field.

  • Preferred, experience in a commercial art gallery, and minimum 1 year experience in the position of Registrar or Manager.

  • Proficiency of Mac OS, Artbase, and Microsoft suite (Word, Excel, Powerpoint).

  • Working knowledge of Squarespace is highly preferable.

  • Self-motivated, pro-active and reliable; quick learner, ability to work independently and goal-oriented; highly organized, strong attention to detail.

  • Responsible, diplomatic and extremely discreet with confidential information.

  • Understanding of Los Angeles or other major art scenes is desirable.

How to Apply

Interested applicants, please send a cv and cover letter to with the subject line “Gallery Archivist 2021.”

Posted on October 5