Gallery Coordinator

David Kordansky Gallery

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GALLERY COORDINATOR

Monday–Friday (Full-time, exempt)

David Kordansky Gallery seeks a highly motivated, extremely organized, and team-oriented individual to fill the position of Gallery Coordinator. The Gallery Coordinator is a critical role, responsible for supporting a range of significant functions of the gallery management team, including oversight of the front desk staff, facilities and security, events and programming, and office administration. This position is a full-time role, Monday through Friday, and may require flexibility for additional hours based on the needs of the gallery.

Responsibilities

Primary Responsibilities:

  • Management of front desk staff, including scheduling

  • Maintain an efficient, organized, and streamlined office environment, including monitoring supply levels and recommending best practices

  • Adhere to and update all gallery administration manuals and protocols

  • Assist in the maintenance of staff calendars and organizational spreadsheets

  • Oversee the gallery’s facility maintenance vendors, including anticipating issues, scheduling repairs, and processing invoices

  • Monitor all facility and building security measures

  • Liaise with the gallery’s IT consultant for all office technological needs

  • Coordinate all exhibition opening receptions, including staffing, rentals, and supplies

  • Coordinate all artist dinners, gallery programming, and other special events, including location / vendor sourcing as well as managing budgets, guest lists, and seating charts

  • Update VIP contact lists, including data input and organization

  • Oversee the design (template-based) and printing of the gallery’s identity materials

Requirements

Qualifications:

  • Knowledge of contemporary art required; experience working at a contemporary art gallery or museum preferred

  • Bachelor’s degree in studio art, art history, or related field required

  • At least two (2) years of professional experience as an office administrator, gallery manager, or related managerial position required; four (4) years preferred

  • Interest in event planning and hospitality, with at least two (2) years of professional experience preferred

  • Advanced computer and technological skills in a Mac-based environment required, including: G Suite; Microsoft Office Suite (Word, Excel, PowerPoint); Adobe Creative Suite (Acrobat and Photoshop); knowledge of InDesign preferred

  • Intermediate knowledge of databases such as ArtBase / FileMaker (or similar) required

  • Highly detail-oriented with exceptional organizational skills

  • Enjoys project management; can complete tasks with persistence, patience, and discretion

  • Adept at creative problem-solving, anticipating and resolving issues quickly

  • Excellent verbal and written communicator

  • Ability to work successfully in a fast-paced, deadline-driven environment

  • Extremely self-motivated, responsible, and efficient

  • Fluent in English

How to Apply

Please submit the following via email with the subject line “Gallery Coordinator” to jobs@davidkordanskygallery.com: a cover letter detailing your previous experience and a resume. No phone or walk-in inquiries, please.

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Posted on November 20