• Oversee all office operations and procedures to ensure organizational effectiveness and efficiency.

• Manage Quickbooks Online including- accounts payable, receivable, payroll, and financial reporting.

• Assist with creative marketing efforts, including writing and submitting project proposals.

• Process check requests, ensure timely payments, reconcile monthly bank and credit card accounts, code project expenses, and conduct payroll audits.

• Provide basic oversight of our 401K plan.

• Manage human resources functions, including recruitment, onboarding, and employee relations.

• Maintain and organize company records, including project files, contracts, insurance certificates, and correspondence.

• Ensure compliance with industry regulations and company policies.

• Develop and implement office policies and procedures to enhance operational efficiency.

• Maintain a clean, organized, and inspiring office environment.

• Answer phone calls and manage incoming mail.

• Perform various other tasks to support our busy studio.

• 2+ years of proven experience as an Office Manager or in a similar role.

• Bachelors Degree preferred

• Strong writing and editing skills, especially in correspondence.

• Technologically savvy and quick to learn new tools.

• Clear and tactful communicator, both over the phone and in person.

• Naturally organized—it’s in your DNA.

• Socially adept—you enjoy keeping track of who’s where and when.

• Meticulous attention to detail and a passion for accuracy.

• Ability to work independently with limited supervision and thrive in a team setting.

• Strong problem-solving skills, with the ability to resolve practical issues independently.

• Proficient with QuickBooks Online; a QuickBooks training certificate is a significant advantage.

• Comfortable in a fast-paced environment, managing multiple projects with tight deadlines.

• Flexible and willing to work outside regular hours if needed.

• Strong knowledge of office management responsibilities, systems, and procedures.

• Excellent time management skills with the ability to multitask and prioritize effectively.

• Proficient in QuickBooks Online and Microsoft 365 (Word, Excel, Outlook, PowerPoint).

• Familiarity with: T-Sheets, 1Password, Asana, and Slack.

We Offer:

• Paid Time Off (PTO).

• 401K benefits (after 1 year of employment).

• Opportunity to work with a dynamic and creative company.

• Supportive and collaborative work environment.