Planned Giving Coordinator

Art Institute of Chicago

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As part of the Planned Giving and Special Gifts team, the planned giving coordinator will support the museum’s planned giving program in the administration of deferred donations through wills, trusts, and other vehicles ($3M+ annually). The planned giving coordinator will assist with initiatives to cultivate, steward, and track planned gifts for the museum. This includes monitoring fundraising progress; stewarding prospects, known bequests, and Buckingham Society members; drafting acknowledgements and outreach communications; helping to plan and execute stewardship events; collaborating with curatorial and administrative staff members; and working closely with the team to assist with proposal research, stewardship report writing, and benefits fulfillment.


Provide staff support to the Planned Giving and Special Gifts team to identify, steward, and cultivate planned giving donors.

Support the operations of the Buckingham Society including record maintenance, stewardship, and event support.

Efficiently process gifts and draft customized acknowledgements.

Assist with planned giving program marketing, including web content, acquisition mailings, and other publicity.

Provide general administrative support as needed to the Planned Giving and Special Gifts team.

Coordinate planned giving lists for the Annual Report.

Other duties and special projects as assigned.

  • Bachelor’s degree required.


  • Minimum two years of experience in non-profit development. Experience in stewardship of major donors.

  • Experience working within complex, multilayered organizations preferred.

  • Excellent project management, organization, interpersonal, and written communication skills, with the ability to work effectively with Development Department senior staff.

  • Ability to work on multiple projects simultaneously and meet short deadlines.

  • Availability to participate in occasional early morning or evening events and donor activities.

  • Computer proficiency and ability to learn new software quickly required. Word, Excel required; Raiser’s Edge and Adobe InDesign preferred.

How to Apply

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Posted on November 21