Production Assistant, Public Programs & Community Engagement

Studio Museum in Harlem

This post is expired. Click here to search for more listings.

The Museum is seeking a highly motivated, energetic arts professional to be responsible for the day-to-day operations of the Public Programs & Community Engagement Department. Under the supervision of the Director and Senior Coordinator, the Production Assistant will provide daily administrative and coordination support related to producing the Museum’s adult public programs and community engagement initiatives including artist talks, panel discussions, thematic tours, hands-on workshops, community events, film screenings and literary events.

  • General Administration responsibilities include:

  • Regularly updating the department’s data and information logs to reflect accurate attendance numbers, expenses, contact information and year-end reports, etc.

  • Maintaining and updating the team calendar, coordinating on and off-site meetings

  • Producing meeting agendas and materials where appropriate

  • Collaborating with other Museum departments and supporting the Senior Coordinator in enacting administrative workflows such as production checklists, work orders, Communications support requests, walkthroughs and run-of-shows

  • Ensuring that internal production deadlines are met

  • Supporting the dissemination of promotional materials across social platforms

  • Conducting ongoing research and fieldwork in areas where the department is looking to grow

  • Liaising between finance and program partners to coordinate participant contracts and forms

  • Other duties as assigned

  • Program Coordination responsibilities include:

  • Welcoming visitors and serving as the face of the department during program and event check-in

  • Working closely with Visitor Services, Security, Education, and other departments to ensure that the visitor experience runs smoothly during programs and events

  • Assisting in the implementation of the run-of-show for programs, events and activities on time, with a high standard of excellence

  • Assisting with setup and breakdown before and after programs

  • Distributing program evaluations for participants, visitors and facilitators



  • BA in Arts Administration, Museum Studies or Public/Urban Policy, or an equivalent combination of experience in a related field


Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

How to Apply

Send resume and cover letter to In the email header include Applicant for Production Assistant. No phone calls or faxes, please.

Posted on January 20