Program Coordinator

Headlands Center for the Arts

www.headlands.org

Headlands Center for the Arts’ (Headlands) Programs and Engagement Department leads the organization’s programming, marketing/communications, and public engagement, with the goal of supporting artists and involving the public in the creative process. Headlands is at an important moment in its history. In 2022 it will celebrate its 40th anniversary, while at the same time launching new initiatives such as the Threshold and Bay Area Fellowships.

The Program Coordinator (PC) supports a high-functioning department and has excellent organization, communication, data management, and interpersonal skills. A strong candidate possesses a desire to do great work and a strong attention to detail. The PC successfully prioritizes among multiple projects and is an active contributor to the Programs and Engagement team. This position interfaces with staff across the organization, artists, and the public. A successful candidate will possess a positive and clear mode of communication and a collaborative work style. Under the supervision of the Deputy Director for Programs and Engagement, the Program Coordinator primarily supports the Fellowships and Artist in Residency Programs.

Responsibilities

All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor and guided by the needs of the team.

Artist and Fellowship Support

Coordinate application processes for the selection of Fellowships, Awards, and Artist in Residence
Budget preparation support and coordination
Liaison with artists
Monitor and support artist needs
Provide on-site staffing for artist visits and meetings

Public Programs and Events

Actively contribute to planning and execution of public facing events and programs
Provide on-site greeting, orientation, and visitor service functions as needed
Coordinate and track attendance

Administration

Prepare and provide information on planning and status of artist and fellows programs across the organization
Schedule meetings and track next steps
Prepare event forms and manage scheduling processes
Creatively problem solve and improve department systems and processes

Requirements

Position Requirements

Demonstrated interest and high familiarity with contemporary art and other cultural disciplines
Able to organize, plan, and complete multiple tasks with attention to detail
Excellent communications and presentation skills
Adapts easily to changing conditions
Strong commitment to professional growth and team building
Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives
High levels of integrity, judgment, and interpersonal adeptness
Proficiency in database management, Google and Microsoft Office Suite, and other computer software skills as required. Salesforce experience is a plus
Due to the organization’s remote location, a reliable vehicle access is needed

Physical Requirements

Frequently required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms
Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl
Specific vision abilities required by this job include close vision and ability to adjust focus
Must be able to do extended periods of work at a computer
Must be able to assist with events, which includes lifting up to 25 lbs
Must be able to work occasional nights and weekends
Must be fully vaccinated and boosted against COVID-19

How to Apply

Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be “Program Coordinator/your name.” Please submit applications by Sunday, June 5, 2022.

Review of applications will begin Monday, June 6, 2022 and continue until the position is filled. Please note that due to the volume of applicants, only candidates who will be invited to interview will be contacted.

Equality Employment Opportunity Policy

Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.

Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.

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