Programs Coordinator, Arts Ed Collaborative

Carnegie Museums

Formed in 1998, the Arts Education Collaborative (AEC) offers programs and resources that support quality arts education in southwestern Pennsylvania. This includes reaching school districts, arts and culture organizations, community members, and policymakers as they work to impact children and youth in the region. Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The Programs Coordinator coordinates and supports planning implementation of Arts Ed Collaborative (AEC) programs. Support AEC’s artlook® SWPA by working closely with school liaisons.


Attend regular project meetings, events and programs.

Assist the Director in project-related activities as directed.

Coordinate project implementation, including but not limited to scheduling, preparing materials, and communicating with vendors and partners.

Cultivate good working relationships with AEC’s school district partners and clients.

Follow through on support tasks for various program efforts (e.g., preparing agendas, setting up event registration, finalizing RSVP’s, printing materials, drafting thank you notes, etc.)

Onramp schools across the region to artlook® SWPA, providing technical assistance and communicating regularly with school liaisons via phone and email.

Meet deadlines for tasks and deliverables.

Maintain timely updates in shared files and project management system, especially for dependent tasks.

Seek out and use feedback from the team to consistently improve content and programs.

Consistently deliver friendly, professional, communication in person and through all digital communication platforms that is in alignment with AEC’s mission, vision, and values.

Draft content, post, and engage with stakeholders on AEC Networks (AEC’s private Might Networks site for program participants) and on AEC social media feeds.

Collect and organize photos, videos, and other graphic assets for AEC programs.

Adhere to AEC’s style guides and norms for communication.

Support AEC’s mission, vision, and values in all communications.

Work collaboratively with other staff members to track program participation and collect data for program implementation, program evaluation and dashboard purposes.

Maintain records in Salesforce related to contacts, program tracking, attendance tracking, and artlook® SWPA.

Process Act 48 credit for program attendees.

Develop a working knowledge of issues facing youth and educators in the arts education field, both locally and nationally.

Participate in training and initiatives related to diversity, equity, inclusion, and access.



High school diploma and at least three years of experience working in K-12 education required.

Proficiency in at least one art form is required (though a professional arts practice is not required).

Bachelor’s or equivalent preferred.


Ability to work collaboratively as a member of a team.

Knowledge of arts education programs and practices in K-12 schools.

Exceptional organizational skills. Strong interpersonal, spoken, and written communication skills.

Ability to exhibit professional decorum at all times.

Flexibility to interact effectively with a variety of constituents in the field, supporting AEC’s commitment to equity, diversity, and inclusion.

Capacity to work both independently and collaboratively within organizational structures.

Proficient skills in Microsoft Office Suite; Adobe Creative Suite or equivalent; cloud-based platforms, e.g. Google Drive, Office 365.

Must be able to travel regionally.

How to Apply

Please submit all application materials through Carnegie Museums of Pittsburgh’s Careers Site :

Apply Contact
Posted on November 13