Receptionist

McEvoy Foundation for the Arts

McEvoy Arts’ receptionist is a central player in a small, dynamic staff team. The ideal candidate is independent, mature, and comfortable working in a highly collaborative, fast-paced arts production environment. The receptionist is the primary forward-facing position in the organization and works closely with visitors, supporters, senior staff, board, and key partners. This position reports to the operations manager while providing basic general assistance to other departments.

Responsibilities

Gallery/Reception

  • Greet and receive visitors during gallery hours and events, using reservation system when active.

  • Recruit, hire, train, and schedule gallery support staff as well as security when needed.

  • Support and organize gallery tour schedule, when active.

  • Support ticket and merchandise sales. Reconcile cash and credit card sales.

  • Provide periodic attendance and tour participation reports.

  • Support the care needs, safety, condition, and security of art works in the gallery.

  • Occasional support for gallery events outside of public hours.

General Administration

  • Responsible for constituent database. Conduct contact research, enter and maintain information, and facilitate distribution of invitations and collect RSVPs.

  • Conduct a variety of administrative tasks including organizing visitor travel; maintaining office calendar; answering the phone; responding to email and other general inquiries; shipping and receiving mail; managing departmental expenses and files; maintaining the office library; and ordering supplies.

  • Provide basic research, copy-editing, and written support for departments as needed.

  • Occasional light lifting of packages and furniture may be required.

  • Assist with board meetings including scheduling, taking minutes, archiving documents, and ordering food.

Requirements
  • Two or more years of higher education with at least two years of experience in an office setting.

  • Strong customer service and interpersonal skills and sensitivity to a range of social, economic, and cultural perspectives, histories, and experiences. Multilingual skills a plus.

  • Proven organizational and time management as well as strong written and verbal communication skills.

  • Personable, well-spoken, and passionate about the institution and its values.

  • Knowledge of contemporary art.

  • Competency in Microsoft applications including Word, Excel, PowerPoint, and at least one contact database system (FileMaker preferred.).

How to Apply

Please submit your resume and cover letter to opportunities@mcevoyarts.org. Please include “Receptionist” in the subject header. We are accepting applications through November 30. Position open until filled. No phone calls, please.

Apply Contact
Posted on October 29