Registration Department Coordinator

Fraenkel Gallery

Fraenkel Gallery is seeking a full-time Registration Department Coordinator to join our team in San Francisco. The role is an essential administrative support to our Artist Liaisons and Registrar.

Responsibilities

Artist Liaison Support:

  • Updating and maintaining artist ledgers

  • Researching and preparing auction materials, and noting auction results

  • Creating comprehensive reports on artwork inventory and history

  • Leading weekly staff-wide communications meeting to review exhibitions and artist projects & sending meeting minutes

  • Maintaining artists’ pages on gallery website

Administrative Registration Tasks:

  • Drafting artwork invoices and providing invoicing support

  • Generating and maintaining gallery contracts (including loan and consignment agreements), exhibition documents (checklists and wall labels), and art fair support materials

  • Maintaining artists’ CVs and bios

  • Maintaining digital artist press clip archive

  • Providing clerical assistance to Registrar

  • Managing institution files

  • Preparing insurance valuations for collectors

Project Management for Art Fairs & Special Projects

  • Preparing and submitting fair applications

  • Scheduling timelines, being mindful of official fair deadlines

  • Facilitating artwork selection and booth design

  • Coordinating special projects including pop-up exhibitions

Requirements

Desired Skills & Requirements:

  • BA in Art History, Photography, or related field

  • 2-5 years of experience in an arts organization

  • Detail-oriented and well-organized

  • Flexible, multi-tasker able to work in diverse and fast-paced environment

  • Project coordination experience and experience collaborating across departments

  • Team player able to assist several people

  • Good sense of workflow; ability to prioritize and delegate as appropriate

  • Proficiency with Microsoft Office (primarily Word and Excel)

  • Experience with database management (FileMaker Pro a plus)

  • Innovation to standardize and streamline existing processes and procedures

  • Initiative to make creative analyses about the position

  • Comfort interfacing with multiple departments, senior staff, and vendors

How to Apply

Hours: In-person; Tuesday – Friday 9:30am-5:30pm, Saturday 10am-5pm

Salary Range: commensurate with experience

The COVID vaccine is required as a condition of employment.

Fraenkel Gallery is an equal opportunity employer and does not discriminate against any person on the basis of race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other status or condition protected by law. Reasonable accommodations will be considered as applicable by law where the requested accommodation does not impose an undue hardship on the business.

Please send resume and cover letter to: Position@Fraenkelgallery.com

Contact
Posted on January 5