SALES AND OPERATIONS COORDINATOR

An established contemporary art Gallery

An established contemporary art Gallery based on the West Coast seeks a highly motivated, extremely organized, and collaborative individual to join our team as Sales and Operations Coordinator. The Sales and Operations Coordinator is a critical, cross-departmental role, responsible for assisting with a range of significant functions of the business, including assisting with all aspects of the location’s daily operations, installations, and openings; logistical tasks related to the establishment of a new exhibition and office space in New York City; as well as administrative work related to sales PDFs, auctions, invoice requests, scheduling, group travel, and data management. This position is a full-time, hourly role, Tuesday ¬– Saturday, and will require flexibility for additional hours based on the needs of the gallery. A generous benefits package is offered.

ABOUT THE GALLERY:

The Gallery is one of the most dynamic venues for contemporary art and is internationally regarded as a leading gallery of its generation. The exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown, even as we embrace cultural activity as a fully global phenomenon.

Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.

Responsibilities

The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.

PRIMARY RESPONSIBILITIES:

Operations:

  • Temporary: Assist with the renovation of a New York location for the gallery, working with architects, contractors, and other vendors to realize the Owner’s vision for the space

  • Assist with the daily operations of the New York location, ensuring facilities are functioning safely and properly and that the gallery is kept clean and tidy

  • Assist with maintaining consistency across locations, including aesthetics, engagement, and culture

Exhibitions:

  • Assist with all logistics on-site in New York for exhibition installation, de-installation, and production, liaising with the West Coast-based Exhibitions team as needed

  • Assist with collaborative and clear cross-departmental communication related to sales team needs and goals

General:

  • Answer phones and take messages as needed

  • Run errands as needed (pick up lunch, coffee, etc.)

  • Attend gallery meetings as requested and take notes

  • Assist with opening dinner set-up and guest check-in

  • Attend all New York gallery openings and other events, as needed

Sales:

  • Assemble and update Sales PDFs for the sales team

  • Assist with secondary market auction-related tasks

  • Update database records, third-party sales platforms, and other sales spreadsheets regularly

  • Manage, monitor, and submit invoice requests on behalf of the sales team

Scheduling & Travel:

  • Communicate with clients, curators, artists, etc. to set up meetings, dinners, events, studio visits, upon Directors’ request

  • Book group and individual restaurant reservations

  • Coordinate and book flights and hotels for the sales team

Client Relations:

  • Recognize and acknowledge the individual names and faces of clients, collectors, and curators

  • Communicate artists’ practices and biographies with clients and collectors in an articulate, professional manner

  • Coordinate the mailing of books and artist packets to clients

  • Schedule private viewings for clients, curators, etc. as requested by the sales team and coordinate installation, discussing logistics with the operations team as needed

  • Assist in the maintenance and organization of client lists

Requirements

QUALIFICATIONS:

Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:

  • Knowledge of contemporary art required

  • Minimum four (4) years experience working at a contemporary art gallery or auction house preferred; experience at a contemporary art museum and/or artist studio welcomed

  • BA in Modern or Contemporary Art History, Arts Administration, or related field preferred, but consideration is given to candidates with related professional experience

  • Advanced skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)

  • Basic skills in the Adobe Creative Suite (Acrobat, Photoshop, InDesign) preferred

  • Intermediate knowledge of databases such as ArtBase / FileMaker (or similar) preferred

  • Intermediate knowledge of sales platforms such as Arternal, ArtBinder, and Artsy preferred

  • Fluent in English, fluency in an additional language welcomed

  • Preference is given to candidates with expert knowledge of global contemporary art, including art of the African Diaspora, Latin America, and Asia

  • BIPOC and LGBTQIA+ candidates are strongly encouraged to apply

COMPENSATION & BENEFITS:

  • This is a full-time hourly position (overtime eligible)

  • The pay scale for this position is $25 – $35 per hour

Benefits for full-time employees, following a waiting period, include:

  • Fully-paid premium medical and vision insurance

  • Discounted dental and long-term disability insurance

  • Paid personal and vacation days (starting at 13 days annually)

  • Paid sick time (6 days annually)

  • Paid holidays and floating holidays (10 days annually)

  • Paid gallery closures (typically 8-10 days annually)

  • Paid family leave

  • Participation in a 401k retirement plan

Note: New York state-specific benefits for the new Gallery location and employees are in the process of being established.

COVID-19:

  • The gallery greatly values the health & safety of its employees, and is following all COVID-19 city, county, and state business guidelines for the pandemic.

  • During the pandemic, approximately 25 – 50% of the work required of this position can be completed remotely, with regular in-person site visits and work required.

How to Apply

HOW TO APPLY:

Please submit the following via email with the subject line “Sales and Operations Coordinator” to jobs.gallery.apply@gmail.com:

  • a cover letter detailing your previous experience in a contemporary art gallery and/or sales-focused environment, and how you would approach the position

  • a brief resume

BIPOC and LGTBQIA+ candidates are strongly encouraged to apply. Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized. No phone or walk-in inquiries, please.

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Posted on July 12