1. Coordinate all practical arrangements for each exhibition, including display preparation, acting as design liaison, contract and loan agreement preparation, loan negotiations, condition checking, packing, transport, insurance, couriers, installation, and photography.

2. Manage the care and handling of objects loaned for exhibition, including shipping, condition reporting, and temporary storage arrangements.

3. Process all incoming loans and oversee packing and unpacking of loans and traveling exhibitions, including production of the crate lists, object checklists, and condition report books.

4. Request estimates from, schedule, and liaise with a diverse range of vendors, including but not limited to fine arts shippers, art insurance companies, graphic designers and printers, installation and lighting technicians, photographers, and exhibition furniture makers.

5. Coordinate, assist, and work closely with the curator of each exhibition to develop the object list, confirm loans, edit, and proofread all gallery text and label copy, press releases, and gallery guides when required.

6. Assist with compilation, implementation, and oversight of exhibition budgets; assist with coding, submitting, and tracking incoming invoices. Provide expense reports upon request.

7. Assist with the development of online content and interactives related to the exhibitions. Participate in programs related to ASTC exhibitions including presentations, gallery tours, staff/docent training, and special events.

8. Monitor HVAC systems and work with Facilities Management to maintain proper environmental conditions in galleries and storage area.

9. Assist with development and implementation of short- and long-range program plans, including booking travel, accommodations, and car services for visiting artists and program participants, acting as local liaison, and requesting per diems.

10. With Visitor & Member Services team, track exhibition attendance; prepare reports upon request.

11. Assist with evaluation of proposed exhibitions.

12. Field inquiries and conduct tours for special groups and individuals.

13. Assist with early planning for touring exhibitions as necessary, including: preparing content summaries; seeking and securing tour venues; preparing and negotiating loan agreements and contracts. Liaise closely with all tour venues on the practical arrangements for each allocated exhibition, including: design, loan negotiation and agreements, condition checking, packing, transport, indemnity and insurance, couriers, and installation.

14. Maintain confidentiality regarding all sensitive exhibition information.

15. Other duties as assigned.

• Bachelor’s degree from an accredited college or university in art, art history, museum administration, museum studies, or a related field.

• At least 2-3 years of experience in museum exhibitions required (3-5 years preferred).

• Knowledge of standard museum loan and registration practices.

• Proven organizational skills, with strong ability to set priorities, manage multiple tasks, function under pressure, and work independently.

• Experience with art handling and knowledge of best practices.

• Awareness of environmental monitoring guidelines related to the display of art work.

• Experience with fine arts insurance.

• Ability to plan, prioritize, and meet deadlines. Strong budgeting skills.

• Ability to collaborate with staff, supporters, and outside vendors.

• Experience with Asian art preferred.

• Strong ability to interact with the public and high-level individuals and work collaboratively with diverse constituencies.

• An understanding of, and an ability to articulate, the accomplishments and goals of an organization like Asia Society.

Personal Characteristics:

• Maturity, diplomacy, calm under pressure

• Ability to multi-task while maintaining attention to detail

• Strong interpersonal and team skills

• Strong communications skills, written and oral

• Resourcefulness and good judgment

• Values diversity of thought, backgrounds and perspectives

• Personal integrity and ethical standards

Other Skills and Abilities:

Position requires demonstrated applied skills in word processing and spreadsheet operations, including but not limited to, Microsoft Office (Word, Excel and Power Point), and the ability to learn other software. Ability to work without direct supervision in a small office environment is required. Ability to hold a valid Driver’s License and possess a car that can be used for work purposes.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk, and for sometimes extended periods during exhibition installation and deinstallation. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate.