The Special Events Associate will provide essential administrative and logistical support for all fundraising and other events produced by the Special Events Department, including the Purim Ball, Art and Design Tour, exhibition openings, New York Jewish Film Festival Opening, and donor receptions and dinners.
The Associate will also assist with other internal events across Museum departments as well as external rental events, as required.
Maintain all Special Events donor records in Salesforce
Develop mailing lists and help coordinate print and digital mailings
Serve as main point of contact for event registrants, manage guest responses, create check-in lists
Process payments, issue donor acknowledgments, receipts, and invoices
Assist with the production of event related materials, including print and digital invitations and programs; compile donor listings
Provide essential support on the annual Purim Ball gala, working closely with outside events firm on list management, mailings, and tracking revenue
Provide essential support on the annual Art and Design Tour
Work with external vendors such as mail house, caterers, and event producers
Perform event sales analysis
Schedule planning meetings, prepare hand-out materials, arrange refreshments, take minutes
Monitor expenses
Assist with donor research
Maintain department archives, office supplies and beverage inventory
Provide back-up support for the rental program, when required
Exceptional computer skills—proficiency with Word, Excel, and PowerPoint is essential; knowledge of Salesforce and ticketing software desirable; experience with databases and mail merges required
Keen attention to detail with outstanding proofreading ability is essential
Must be highly organized and able to multitask and prioritize in a high-pressure environment
Strong interpersonal skills and professional demeanor
Tact and diplomacy
Excellent written and verbal communication skills
Flexibility for significant amounts of evening hours during peak times; can also require some weekend hours
Prior experience in special events at a major cultural institution a plus
Send Resume with Cover Letter To:
Associate Director, Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128
Email: jobs@thejm.org
Fax: 212.423.3232
The Jewish Museum is an Equal Opportunity Employer that is committed to building a culturally diverse staff and encourages applications from diverse candidates.