The Estorick Collection of Modern Italian Art: Office Assistant

The Estorick Collection

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The Estorick Collection is Britain’s only museum dedicated to twentieth-century Italian Art. Based in a Georgian villa in Islington, London, it houses one of the finest collections of Futurist works outside Italy as well as figurative painting and sculpture from the 1890s to the 1950s.

The Collection is looking for an organised, flexible and literate Office Assistant, who will be expected to carry out a wide range of tasks. The post demands strong communication skills across all levels – from members of the public to curatorial staff, volunteers and outside contractors. Experience of working in a museum would be helpful but is not essential and secondary to office experience and administrative skills.

Part time including occasional weekends and evenings (22.5 hours per week)

Salary: ÂŁ12,000 per annum (ÂŁ20,000 full time equivalent)

  • Dealing with telephone calls, following up where required and updating answer phone message as and when required

  • Dealing with general correspondence and enquiries in a timely and efficient manner; preparing correspondence and other documents

  • Assisting with updating policy and procedure documents

  • Updating databases and keeping contacts up to date

  • Providing administrative support for all museum activities

  • Managing the collection and delivery of mail of all types including trips to the Post Office

  • Receiving and collating replies to event invitations

  • Helping with organisation and logistics for museum events

  • Assisting at special events such as exhibition openings and evening lectures and receptions

  • Supervising daytime and evening events when required

  • Supporting the museum’s social media presence

  • Organising and collating visitor survey data

  • Helping with updating the website and email newsletters

  • Sending out bulk leaflets from databases, organising leaflet & poster distribution by hand and post

  • Providing back-up to Bookshop Manager with regard to the gallery invigilation rota

  • Monitoring environmental conditions in the gallery spaces

  • Office management responsibilities, including maintenance of adequate levels of stationery supplies

  • Building management responsibilities, including maintenance of adequate levels of janitorial supplies; liaising with cleaners; refuse collections

  • Assisting with coordination of maintenance visits by outside contractors

  • Opening and closing the museum when required

  • Carrying out such other duties as may be required by the Director

  • Excellent communications skills both written and oral, polite and friendly when dealing with visitors to the museum

  • Ability to take initiative and work independently as well as within a team

  • An organised and flexible approach, willingness to get involved in all areas of the museum

  • Experience of office work and administration

  • Familiarity with major social media platforms

  • Attention to detail

  • Strong IT skills


  • Experience of working in a museum or gallery

  • Experience of producing social media content in an art/museum context

  • Knowledge of/interest in art

How to Apply

To apply, please send your CV and covering letter to the Director, Roberta Cremoncini, by 1st September 2019

We try to respond to applications but our resources are limited and it may not be possible to contact all unsuccessful candidates.

Posted on August 21