Scope of Position:

The Curatorial Assistant provides professional administrative and research support to the following four positions:

The Barbara Thomas Lemmon Senior Curator of European Art

The Lillian and James H. Clark Assistant Curator of European Art

The Marguerite S. Hoffman and Thomas W. Lentz Curator of Islamic and Medieval Art

Associate Paintings Conservator

The Curatorial Assistant will serve as the interdepartmental coordinator managing the logistic and organizational needs for each Curator as directed. They will liaise with staff throughout the museum to assure the smooth integration of communications and task management across departments and divisions.

Essential Functions:

Organize and maintain schedule, contacts, and files for each curator

Serve as liaison to all museum departments on behalf of each curator, when required

Update and improve object records in permanent collection database and for the museum website

Compose, transcribe, copy, and format correspondence, exhibition checklists, and spreadsheets

Manage administration of outgoing and incoming loans program and related gallery work

Prepare expense receipts and serve as liaison with Accounting, facilitate budget reports, and maintain purchase order log

Make domestic and international travel arrangements including airline, hotel and ground transportation, and compile and verify itineraries for each curator and conservator

Assist in research on the permanent collection, and for exhibitions, publications, provenance, and acquisitions

Coordinate with office of Exhibitions, Design and Interpretation, Education, Publications, Marketing and Development as to relevant curatorial projects

Procure research materials on behalf of curators and outside scholars upon request

Prepare PowerPoint presentations for all curators for the purposes of, but not limited to, docent training, proposals for new exhibitions and new acquisitions

Maintain and archive files (electronic and hard-copy) according to museum standards for each curator

Assist curatorial volunteers and interns with their assigned projects as required

Handle incoming and outgoing telephone calls, email inquiries, and voicemail messages professionally and accurately

Receive and screen office visitors, and accompany them within the Museum when required

Assist in planning special events, facilitate patron and artist visits including processing invitations, guest lists, and RSVPs

Maintain and order office supplies

Other duties as assigned

Education, Experience, and Certification:

B. A. in Art History or a related discipline, with a demonstrated interest in one or more curatorial fields indicated

Two years administrative experience preferred

Reading knowledge of a foreign language related to European and/or Islamic collections desirable

Experience using TMS (The Museum System)

Key Qualifications:

Ability to perform highly detail-oriented work with accuracy and strong organizational skills

Ability to multi-task at a fast pace and handle multiple requests from the curators and conservator

Experience writing and editing a variety of texts, including exhibition texts and labels desirable

Excellent computer skills, including the most recent versions of Microsoft Office applications - Word, Excel, PowerPoint, etc.

Experience working with TMS (The Museum System) desirable

Experience conducting object-based research, including bibliography, provenance, and exhibition history desirable

Ability to interact with supervisors, staff, patrons, dealers, artists, and trustees in a professional and considerate manner

Knowledge of methods and techniques used in record-keeping systems

Ability to maintain strict confidentiality

General administrative and project management skills