Executive Assistant

Luque PLLC

EXECUTIVE ASSISTANT NEEDED

We are a dynamic, fast-growing, small law firm with an immediate need for a superstar Executive Assistant to support our founder in New York.

The Executive Assistant’s primary goal is to support the Owner with day to day operations of an IP and Business Law firm, managing the Owner’s calendar, email, and phone lines, overseeing and enforcing policies and procedures with vendors, processing and delivering documents, upkeep and improvement of organizational and operational household systems, and miscellaneous research on topics like marketing, business processes, life hacks, nutrition, sustainability, travel, consumer goods, arts, and culture. Visit https://www.luque.us/executiveassistant for more information and to apply. Only applicants who follow instructions will be contacted. Applications received through this posting service will not be reviewed.

Responsibilities
  • Organize and upkeep the household and home-office, including monitoring supply levels and groceries, enforcing cleanliness and organizational standards, and maintaining efficient processes;

  • Communicate with other parties to schedule appointments, events, and activities;

  • Schedule meetings, phone calls, and book and facilitate travel;

  • Assist with logging and reviewing expenses, paying invoices, making deposits, and withdrawing cash;

  • Basic data entry, scanning, and maintaining a file management system;

  • Continually review household systems and research improvements;

  • Send and receive mail and packages;

  • Troubleshoot technology issues;

  • Light house work;

  • Coordinate repairs of equipment;

  • Track and synthesize data to identify redundancies; and

  • Personal shopping for household items, clothes, and gifts.