Responsibilities include, but are not limited to:

§ Screening phone calls, enquiries and requests, and handling them when appropriate

§ Organizing and booking travel, and preparing complex travel itineraries

§ Arranging Visas and accommodation

§ Organizing and maintaining diaries and making appointments for the owner and director of the gallery

§ Updating the calendar and tracking deadlines

§ Assist with planning of opening receptions

§ Preparing and sending of publications

§ Manage the day to day operations, including performing all administrative tasks such as filing, database management and mailings

The successful candidate will have the ability to manage multiple projects/tasks simultaneously; attentiveness to detail; outstanding communication and organizational skills. Moving with fast pace and prioritizing of tasks and duties is a must, as well as team spirit and enthusiasm. The ideal candidate has experience working in the service industry, handling challenges output-driven and keeps up a diligent routine when it comes to paperwork and filing.

Must be able to problem solve and troubleshoot with little to no notice, and be extremely flexible, accommodating, and eager to learn. Strong computer skills are a must, as well as English as his/her first language plus excellent German skills.

This position is full time. Salary is commensurate upon experience.