The Project Manager’s primary responsibilities are as follows:

Responsibilities:

• Attend internal and client-facing meetings, tracking feedback, requested revisions, and new scope items, noting next steps and due dates to ensure timely completion of all deliverables

• Work with project designers to identify needs and set schedules

• Manage and track project deliverables, from concept development to final delivery

• Work with the design team to organize and manage project files, assets, and deliverables

• Coordinate with real estate marketing team, vendors, client, and collaborators

• Write, edit, and assist with strategy for project content and client presentations

• Support project team with all administrative needs, including daily correspondence, scheduling of meetings and conference calls, meeting set-up, and travel arrangements.

• Represent Pentagram as the primary point of contact to the client and third-party vendors

Coordinate billing:

• Track billable hours and fees each month; work with the Partner and Team Coordinator to identify financial goals and projections

• Track third-party expenses and fees; collect and verify third-party invoices for payment

• Send project invoices to client and provide payment status to Accounting Team

Support Design Team to ensure that active projects are moving forward:

• Manage short and long-term project goals and needs

• Manage client and vendor expectations

• Manage approval process for all deliverables

Coordinate with the Pentagram Communications Team to support external and internal requests, such as:

• Preparing digital and physical assets for competition submissions

• Coordinating with the Archivist to catalog, photograph, and file final products and collateral

Requirements:

• 1-3 years of experience in project management or similar administrative role

• Experience working in a studio environment a plus

• Flexible, intuitive, and proactive; able to anticipate client needs

• Strong interpersonal and conflict management skills

• Excellent verbal and written communication skills; ability to work effectively with a range of project leaders and stakeholders

• Precision-oriented; strong attention to detail and change requests

• Enjoys order and process!

• Must be proficient in Keynote, Adobe Creative Cloud (especially InDesign and Acrobat), Keynote, Google apps (Docs, Sheets, Slides, etc.), and Microsoft Office (Excel, Word, etc.)