Grants Manager

Mike Kelley Foundation for the Arts

The Mike Kelley Foundation for the Arts (MKF) furthers Mike Kelley’s philanthropic work and honors his legacy through grants for innovative projects that reflect his multifaceted artistic practice. The Foundation’s Artist Project Grants provide support to Los Angeles non-profit institutions and organizations for projects with visual artists. The goal is to benefit visual artists and arts organizations alike, and to support compelling, inventive, and risk-taking work in any medium.

The Grants Manager oversees day-to-day and project-specific operations of the Mike Kelley Foundation for the Arts Artistic Project Grants. The Grants Manager serves as the initial point of contact for grantees and/or potential grantees; works with a variety of non-profit arts institutions to develop grant applications; maintains grant cycle calendar, publicity and promotion of grant programs; and directly supports the Executive Director on grant-related projects, reports and requests, including preparing communications for various stakeholders including staff, Board of Directors, grantees, and the wider philanthropic community. The position is also responsible for processing all grants and agreements throughout their lifecycle from pre- to post-award and for ensuring proper due diligence and compliance. Duties involve record keeping with attention to accuracy and regulatory compliance, as well as the ability to envision, recommend, and implement process improvements. This is a part-time, exempt position with benefits.


Grants Administration (50%)

  • Manages all aspects of the grants application and award process.

  • Performs outreach to non-profit arts organizations.

  • Monitors deadlines associated with the annual grants cycle.

  • Reviews proposals to ensure all required documents are included and meet the Foundation’s guidelines.

  • Coordinates general administrative and operational duties related to the Artist Project Grants, including but not limited to, organizing, drafting, and preparing materials for Executive Director and Board.

  • Organizes annual grant review panel and dinner as well as any grants related events initiated by the foundation.

  • Prepares and maintains all files related to the grant-making process; inputs and maintains grant data using spreadsheets, as needed; ensures accurate electronic and paper record keeping.

  • Tracks grants to ensure timely payment and reporting.

  • Conducts site visits.

  • Proposes and organizes grants related events.

  • Supervises consultants, staff, or interns as appropriate.

Communications (50%)

  • Serves as primary point of contact for grantees, potential grantees, and grant panel reviewers.

  • Organizes and coordinates grant-related mailings and communications with current and potential grantees.

  • Compiles and maintains the Artist Project Grants contacts and mailing list.

  • Partner with Website & Social Media Consultant or in-house staff to ensure grants-related information (text, pictures, FAQ’s, timelines) is created, updated and accurate.

  • Works with PR consultant to promote grant program and awardees in alignment with the Foundation mission.

  • Bachelor’s degree required and a minimum of 5 years of relevant professional experience, preferably in a non-profit/Foundation, grant-making organization.

  • Proven experience developing and implementing systems and processes for user-friendly, efficient grant administration is preferred.

  • Strong knowledge of contemporary art and arts organizations.

  • Ability to build positive relationships with internal and external stakeholders and demonstrate a customer-service focus.

  • Excellent organizational skills; ability to execute tasks with accuracy, consistency, efficiency, and attention to detail.

  • Strong problem-solving, project and time management skills; must be able to prioritize and manage multiple assignments/deadlines within a fast-paced, dynamic environment.

  • Strong written and verbal communication skills.

  • Intermediate to advanced proficiency with MS Office Suite, Photoshop, social media and web based communication platforms.

  • Ability to accurately enter and analyze data and to effectively manage and use database systems; knowledge of grant management system(s) is a plus.

  • Self-motivated, ability to work independently as well as collaborate as part of a team.


  • While largely sedentary, this position requires the ability to sit, stand, lift up to 20 lbs., as well as speak, and hear, sometimes for extended periods of time.

  • Requires the ability to use a computer and office equipment traditionally found in office settings.

  • Requires the ability to travel regionally on occasion, on behalf of the Foundation.

How to Apply

Send cover letter and resume with subject line “Grants Manager” to

It is the policy of Mike Kelley Foundation for the Arts to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Posted on March 1