Administrative and Outreach Coordinator

Harvard University - Carpenter Center for Visual Arts

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The Administrative and Outreach Coordinator performs a wide range of administrative, organizational, and outreach activities that support the functioning of and the public investment in the Carpenter Center for the Visual Arts. This position serves as the institution’s administrative coordinator and liaison with external constituents such as members of the press, patrons, vendors, and other art institutions, as well as university constituents in other departments, divisions, and schools.

Responsibilities

Coordinates and oversees the Carpenter Center’s marketing and outreach to the press including but not limited to press releases, e-announcements and other communications and outreach strategies. Fields and directs inquiries within and outside of the university.
Oversees special events for donors, alumni and members of the press which includes catering, dinners and other social events in conjunction with exhibition openings.
Coordinates fundraising efforts including grant applications, individual donor cultivation, and tracking, and creating reports for funders. With the director, coordinates long-range financial and fundraising planning.
Works closely with the Director and Exhibitions Manager to create schedules and budgets, reconciles financial reports, communicate variances working with the financial management team of Art, Film, and Visual Studies (AFVS).
Supports the Director by scheduling meetings, gathering reports and information for presentations, coordinating grant schedules and grant applications, arranging some travel and reconciles reimbursements.
Coordinates the CCVA bookshop, schedules and supervises temporary staff. Assists with events, working closely with Curatorial and Public Programs Assistant.

Requirements

Basic Qualifications

3+ years’ work experience in an office environment.

Additional Qualifications

Experience in museums, art center, galleries or university art schools strongly preferred. Strong written and verbal communication skills coupled with follow-through. Financial literacy and accuracy along with an interest in learning new applications and procedures. BA degree preferred.

How to Apply

Please apply through the Harvard Careers Portal (https://hr.harvard.edu/search-jobs).

About the Carpenter Center for the Visual Arts

Free and open to the public, Carpenter Center for the Visual Arts is the center for contemporary art and artists at Harvard University. Housed within Le Corbusier’s only building in North America, the Carpenter Center was built in 1963 to accommodate the university’s art and film studios alongside a dynamic exhibition program. Through exhibitions, public events, new commissions, publications, and residencies, the Carpenter Center is dedicated to artist-centered programming and building a vibrant community around contemporary art. This community is defined by an ethos of experimentation, diverse perspectives, and making connections across disciplines and fields. The Center’s projects are enriched by the educational mission of a department of art, film, and visual studies, and the cultural resources of a large research university.

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