Executive Assistant


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MoMA PS1 is seeking an Executive Assistant to support the institution’s Director and manage the Director’s Office in a highly creative and fast-paced environment. The Executive Assistant is responsible for the overall effectiveness and professionalism of the Director’s Office in relation to all areas across the institution, as well as for providing direct support to the Director. Primary responsibilities include prioritizing the Director’s time and initiatives, managing and handling day-to-day operations and communications, and overseeing and executing the Director’s research projects.

The Executive Assistant reports to the Director, works in close collaboration with the senior management of the museum, and directly oversees one or more intern(s).

  1. Tracking, planning, and coordinating the Director’s calendar and meetings in liaison with the MoMA PS1 leadership team

  2. Assisting and supporting the Director during museum events and meetings, taking minutes where necessary

  3. Managing, prioritizing, and tracking the Director’s email

  4. Planning, booking, and coordinating all domestic and international travel for the Director

  5. Submitting monthly expense reports and assisting in developing and tracking department’s budget

  6. Liaising with trustees, prospects, supporters, artists, government officials, gallerists, curators, and press contacts on behalf of the Director’s Office

  7. Preparing visual materials and text for the Director’s presentations

  8. Conducting art historical, sociological, and cultural research, preparing artist dossiers, and supporting the preparation of projects and proposals, including writing short texts, as needed

  • Minimum of three years’ experience in progressively responsible administrative roles, preferably in arts, cultural, or other non-profit organizations

  • Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters

  • Excellent verbal and written communication and presentation skills

  • Demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines

  • Tech savvy with strong computer skills, including high degree of knowledge and proficiency in Word, Excel, PowerPoint, and social media platforms

  • Accessibility and availability to work, as needed, outside of normal business hours in response to urgent and international schedules, and availability to participate in evening and weekend museum programs and events

  • Experience managing and supervising support staff and/or interns, and working productively and collaboratively with senior management staff

  • Ability to maintain a highly professional, positive and flexible demeanor with rapid and shifting priorities

  • Proven organizational ability, analytical skills, and attention to detail

  • Bachelor’s degree in business, arts administration, or related field

MoMA PS1 is one of the oldest and largest non-profit contemporary art institutes in the United States; an exhibition space rather than a collecting museum, it serves as a catalyst and an advocate for new ideas, discourses, and trends in contemporary art.

MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

This position is permanent and full-time. Benefits include 20 days paid vacation leave, 10 days paid sick leave, 10 paid holidays, and 3 paid personal days, participation in a 401(k), life insurance, medical/health (including visual and dental) and pension plan.

How to Apply

Please send your resume and cover letter to employment_ps1@moma.org and include “Executive Assistant, Director’s Office” in the subject line. For more information about MoMA PS1, please visit www.MoMAPS1.org.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at MoMA PS1.

Posted on July 15