Creative Coordinator

Museum of Fine Arts, Boston

Reporting to the Director of Creative and Interactive Media, the Creative Coordinator will provide diversified administrative, project coordination, and creative support to the department. The Creative department collaborates with colleagues in communications, membership, education, curatorial, IT, exhibition design, and development to produce engaging print, digital, and multimedia materials.

  • Intake and process print, editorial, web, and digital project requests.

  • Compile materials for print and web projects, following up with clients and preparing for production.

  • Create and distribute production schedules for print projects, accounting for project complexity and scope, resources, workload, and design and production time.

  • Create and organize production for all web projects in Basecamp (project management software).

  • Manage outsourced projects.

  • Schedule and organize meetings for new projects and prepare relevant meeting materials; follow up with notes and production plans.

  • Act as administrator for the Museum’s Basecamp account.

  • Maintain print and digital archive of projects.

  • Generate and maintain financial reports to track project and operational expenses and process invoices in an accurate and timely manner.

  • Serve as the administrative point person for the department and follow up on routine inquires for information and materials.

  • Schedule meetings and maintain the calendar for the Director of Creative and Interactive Media; schedule and organize internal team meetings and prepare relevant meeting materials.

  • Maintain archive of photographic assets for the department.

  • Manage photo and video processes for the department working with internal and external photographers and coordinating with other departments for photographic needs.

  • Photographic research for print and digital projects.

  • Format and review program and exhibition images for

  • Support the production of print collateral; support the production of mobile MFA Guide content.

  • Perform a variety of content maintenance tasks for the

  • Bachelor’s degree, along with two to three years of experience in a fast-paced working environment.

  • Superb organizational and follow-through skills; the ability to juggle multiple priorities while maintaining accuracy and high standards.

  • Excellent writing and verbal skills.

  • Strong interpersonal skills and the ability to work with internal and external contacts at all levels.

  • Must be at ease performing quantitative tasks, including tracking budget and departmental expenditures.

  • Proficiency with Microsoft Office software; familiarity with Adobe Creative Suite and Drupal CMS desirable; familiarity with collections database software (TMS or similar) desirable; must have a working knowledge of design and photography and production processes for print and digital.

How to Apply

For consideration, please submit your cover letter and résumé to: You may also submit your materials via postal mail to: Human Resources Department, Museum of Fine Arts, Boston, 465 Huntington Avenue, Boston, MA 02115.

Posted on December 28