Prison Arts Program Manager

William James Association

We are seeking a professional arts administrator with interest in social justice, excellent communication skills, and ability to work effectively with a diversity of people.

  • Under the guidance of and in collaboration with the Executive Director, manage the Prison Arts Program. Oversee Arts in Corrections contracts, budgets and independent contract artists at individual prisons.

  • Serve as communications liaison between our Santa Cruz-based administrative staff, contracted Site Coordinators, Teaching Artists, and the prison Community Resource Managers (CRM) and their staff.

  • Ensure friendly, open and clear communication between all WJA staff, Teaching Artists, prison staff and community partners.

  • Support the Executive Director and Senior AIC Mentor in planning and implementation of Arts in Corrections orientation, and professional development training for our Teaching Artists and WJA staff.

  • Participate in the recruitment of diverse artists, contracting and orientation of new Teaching Artists.

  • Support exhibits of artists’ work in community-based settings.

Information Management and Reporting

  • Maintain schedule of workshops and classes in prisons.

  • Maintain schedule of public exhibits and events in the community.

  • Maintain Teaching Artist bios, curriculum, and artist samples.

  • Manage the tracking and timely completion of AIC attendance and other data.

  • Support grant reporting process as necessary, including narrative writing, gathering attendance data and additional information.

Contract Management and Invoicing

  • Support Executive Director in contract and budget management with Teaching Artists and Guest Artists.

  • Work with Business Manager to maintain the efficient processing of all payment, reimbursement and supply needs for Teaching Artists.

  • Generate and track grant contracts with Teaching Artists and Guest Artists.

  • Create and maintain reporting and invoice tracking systems and calendars.

  • Deep commitment to social justice and to social change through the arts.

  • Two years of prior experience at an arts organization or at a community-based non-profit, working with prisoners, high-risk youth, or returned citizens.

  • Ability to manage cross-cultural relationships effectively and provide culturally diverse resources and reference materials in all our programs with the goal of providing equitable opportunities and outcomes for all.

  • Proven ability to oversee, support and implement multiple activities and prioritize projects.

  • Excellent oral and written communication skills.

  • Conflict resolution and problem-solving skills.

  • Familiarity and proficiency with developing and tracking project budgets.

  • Keen attention to detail in writing, spreadsheets and schedules.

  • Proficiency with the Microsoft Office Suite, Database software (such as FileMaker Pro), Google Apps and the Apple OSX Operating System

  • Bachelor’s Degree or equivalent professional experience.

  • Spanish language proficiency desirable.

  • Familiarity with WordPress desirable.

How to Apply

This is a full-time exempt salaried position with an annual salary range of $55,000-$60,000, depending on experience. Benefits include medical and dental insurance as well as paid sick leave and vacation.

WJA is committed to providing equitable and inclusive access to meaningful arts engagement by dismantling barriers, systematically and strategically. We are committed to fully engaging underrepresented populations in all aspects of our operation that will help us to be more inclusive of all marginalized people regardless of race/ethnicity, age, disability, sexual orientation, gender, gender identity, socioeconomic status, geography, citizenship status, or religion.

HOW TO APPLY: Please send resume and cover letter to In a brief one to two page cover letter please let us know why you are the best choice for this position.

Applications will be accepted until May 30, 2019.

Contact: Virginia Wright, WJA Consultant


Phone: 831-295-6187

Posted on May 3