Provides support to the Collections and Exhibitions department by implementing the museum’s collection policy with primary responsibility for duties related to rights and reproductions and acquisition and exhibitions support. The position ensures continuity of collections care and facilitates the maintenance of the highest standards in the stewardship of the Museum’s collections.
Must be able to complete short and long hours of travel by plane, truck or other method of transportation as needed.
Must be able to visually inspect artwork.
Must be able to sit or stand for long periods of time.
Must be able to lift 25 lbs.
Process internal and external requests for intellectual property rights and reproductions for images of works of art in the museum’s collection and archives for both scholarly and commercial purposes and complete all billing accordingly.
Obtains non-exclusive copyright licenses for works in the collection.
As assigned, secures image rights for exhibitions and publications generated by the museum.
As assigned, completes all required processing for incoming acquisitions including processing deed of gift or purchase paperwork, coordination of packing and shipping, incoming receipt and condition report.
Works with other registrars to add updated collection object information to both digital and paper archives.
Responsible for all documentation and organization of assigned exhibitions including corresponding with lenders and their agents, coordination of loan agreements and insurance, conservation and/or local condition reports, packing, domestic and foreign transportation, customs documentation and final archiving of documentation both in files and CMS.
Coordination of courier arrangements including hotel, airfare, itineraries, per diem, etc.
With support from the Head of Collections and Exhibitions, completes applications for the following as needed for certain assigned exhibitions: indemnity, immunity from judicial seizure, CITIES and Fish and Wildlife, any other process for the approval of domestic and foreign loans.
Represents the museum with high level of integrity and professionalism.
Adheres to museum policies supporting management decisions in a positive, professional manner and works collaboratively with all staff.
Acts as a courier for museum collections and exhibitions as assigned.
Maintains confidentiality within and outside the museum.
Supervises work study and/or volunteers as assigned.
Understands copyright law and is familiar with changes in the law with regard to visual art, artists and museums.
Knowledge of packing, art handling, condition examinations, installations. fine arts insurance, indemnity applications process, immunity from judicial seizure, CITIES and Fish and Wildlife application process and customs documentation.
Ability to work in Adobe and Microsoft suites and working knowledge of collection management systems (EmbARK, Argus, Axiell, Qi, TMS, etc).
Ability to assess priorities, work well under pressure, manage time efficiently, analyze and solve problems independently and if necessary collaboratively.
Professional written, verbal and interpersonal communication skills with staff members, trustees, lenders, donors and volunteers.
Ability to be flexible and embrace changes within this position due to departmental priorities and/or for cross-training purposes.
Relevant education and experience may be substituted as appropriate.
Bachelor’s degree in art or art history.
Two years or more experience working in a museum registrar’s department with similar duties.
- $32,000 - $35,000 annually
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Lifting and moving.
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers:
You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:
As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with the contractor’s legal duty to furnish information.