Associate Registrar

J. Paul Getty Museum

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The J. Paul Getty Museum, Los Angeles is seeking an experienced, highly motivated, self-starting individual for the position of Associate Registrar for Exhibitions for a 15.5 month limited term assignment located at the Getty Villa. The successful candidate will work primarily on the high volume of complex loans for two upcoming exhibitions to be presented at the Getty Villa in conjunction with the Classical World in Context initiative. Working under the Villa Registrar, manages budgeting, loan processing, recordkeeping and shipping and courier arrangements of assigned exhibitions at the Getty Villa Museum, ensuring that the highest standards in the safe, professional handling of works of art are followed. Negotiates and implements loan agreements with lending museums and foreign government entities, including packing, shipping, security, insurance and storage or display conditions of loans to special exhibitions. Assists in maintaining the quality and accuracy of object documentation in the collections information system (TMS): enters and/or proofs records in exhibitions, loans, shipping and insurance modules. Determines insurance requirements for special exhibitions and assists with the preparation of U.S. Indemnity applications.

Targeted Hiring Range

$56,098.64 - $70,128.24 Annually


Commensurate with experience and internal equity

  • Ensures the accurate and appropriate documentation of works of art

  • Collaborates with internal and external entities to ensure that registration policies and procedures are followed and that legal requirements in the appropriate documentation of works of art are fulfilled

  • Support loans and exhibitions by managing the processing, recordkeeping, budgeting, shipping and courier arrangements for loans and assigned special exhibitions, ensuring that the highest standards in safe, professional handling are followed when borrowing, packing, shipping, and insuring works of art

  • Organize the installation and deinstallation of works of art in the special exhibition galleries and manages the exhibition shipping schedule, ensuring that all art entering the museum as temporary deposits and private work is appropriately documented

  • May determine insurance coverage for loans and review Certificates of Insurance to be sent to lenders May prepare and submit US Government Indemnity applications, communicate with Indemnity administrator, and send Indemnity certificates to lenders



  • Bachelor’s degree in art history or related field

  • 3-5 years of registration or publications experience or related experience in collections documentation, handling or movement or in the granting or obtaining of electronic rights

Knowledge, Skills and Abilities

  • Master’s degree in art history or museum studies preferred

  • Skills in collections management, art handling and movement, and administration required

  • Must have an understanding of and familiarity with various means of local, national and international transport and how each affects works of art

  • Experience with database systems and Windows-based software required

  • Experience with the Museum System by Gallery Systems preferred

  • Strong written and verbal communication skills

  • Must be diplomatic and have strong interpersonal skills to work effectively with a wide range of staff and outside professionals

  • Project management and strong administrative skills to handle paperwork and meet deadlines required

How to Apply

Apply for this job in the link below.

Posted on October 10