Chief Financial Officer & Deputy Director for Administration

Museum of the Moving Image

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About Museum of the Moving Image: Museum of the Moving Image advances the public understanding and appreciation of the art, history, technique, and technology of film, television, and digital media. It does so by collecting, preserving, and providing access to moving-image related artifacts; screening significant films and other moving-image works; presenting exhibitions of artifacts, artworks, and interactive experiences; and offering educational and interpretive programs to students, teachers, and the general public. The Museum opened its $67.5 million capital expansion and renovation in January 2011 and nearly tripling its prior attendance levels in its first year. The Museum occupies land owned by the City of New York adjacent to Kaufman Astoria Studios in Astoria and is a member of the City’s Cultural Institution Group.


The Chief Financial Officer & Deputy Director for Administration (CFO & DDA) ensures sound financial planning and management across all aspects and departments of the Museum. A member of the Museum’s senior leadership team, the CFO & DDA reports directly to the Museum’s Executive Director and works, on a dotted-line reporting basis with the Treasurer, and Finance and Audit Committees of the Board of Trustees.

The CFO & DDA leads all finance, accounting, and administrative functions of the Museum, including functional responsibility for accounting, payroll, retail operations, human resources, insurance/risk management, administrative contracts, management, and financial oversight of program contracts. The CFO & DDA has a staff of two people.

A successful candidate will have both a strategic and hands-on approach to finance and administration, be adept at financial analysis and business planning, and be committed to the Museum’s mission and service to the field.

The Museum of the Moving Image offers a competitive salary and benefits package and is an equal opportunity employer.


Finance and Accounting Responsibilities:

  • Oversee short- and longer-term strategic financial planning.

  • Supervise all accounting functions, including accounts payable, accounts receivable, chart of accounts and general ledger, ensuring compliance with appropriate GAAP standards and regulatory requirements. Maintain and implement appropriate internal controls.

  • Prepare monthly, quarterly, and annual financial reports in a timely manner for the Executive Director and Finance Committee of the Board of Trustees. Develop and deliver financial reports at Board and Executive Committee meetings.

  • Prepare bi-weekly cash flow statements for the Executive Director and other interested parties.

  • Oversee and lead annual budgeting and planning process in conjunction with Executive Director and senior management; administer and review all financial plans and budgets; monitor progress and changes on a monthly basis and communicate this information to senior leadership, identifying variances, and developing appropriate action plans.

  • Manage organizational cash flow and forecasting. Manage and monitor Line of Credit.

  • Maintain existing relationships with external creditors including banks and vendors. Oversee the annual audit process; coordinate with external auditors and report to the Audit Committee of the Board of Trustees. Produce external financial statements.

  • Working with Deputy Director for Development and project staff, oversee financial planning, management, and reporting of government, foundation, and privately funded grants. Oversee the preparation of budgets and financial reports for all grant-funded projects.

  • Oversee financial planning and management of capital projects.

Interface with such City agencies as the Department of Cultural Affairs and Economic Development Corporation on all financial matters.

Human Resources, Retail Operations, and Administrative Responsibilities:

  • Further develop and manage the Museum’s administration of all personnel policies and procedures, ensuring compliance with legislation and policies.

  • Oversee benefits administration; recommend modifications to existing plans plus additional options; negotiate with benefit providers.

  • Provide guidance to managers and staff on all personnel issues that arise; liase with outside counsel, as needed.

  • Negotiate and ensure compliance with union, vendor, and agency contracts.

  • Review all independent contractor agreements.

  • Supervise Director of Retail Operations; monitor CafĂ© and Museum Store revenue and expenses; advise on inventory, merchandise and presentation; ensure adequate staffing of retail outlets.

  • Understand and mitigate key elements of the Museum’s risk profile; negotiate and maintain appropriate insurance coverages.

  • Monitor all legal issues involving the Museum, and legal issues affecting the field.


Required Qualifications:

  • Excellent written and verbal communication skills

  • A minimum of seven (7) years in finance, with at least three (3) years in a managerial or executive position

  • Experience as part of an organization’s senior leadership team

  • Working knowledge of financial/accounting software (e.g. Excel, Financial Edge, Altru)

  • At least a Bachelor of Arts or Bachelor of Science degree

Preferred Qualifications:

  • Experience working at nonprofit, cultural, or other public attraction

  • Familiarity with City funding process, including proposal and reporting requirements

  • Master’s degree, preferably in business administration

  • Familiarity with Cultural Data Project reporting requirements


How to Apply

To apply, please submit a cover letter and resume to Absolutely no faxes or phone calls please. The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications.

The above statements are intended to describe the general nature and level of work being performed by Individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Museum of the Moving Image is committed to diversity, equity, and inclusion in the workplace and to maintaining a staff that represents the traditions and voices of contemporary Queens. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.

Posted on September 18