Barrett Barrera Projects is currently accepting applications for a full-time Registrar Position at Barrett Barrera Projects and projects+gallery.
The Registrar will be a key member of the team charged with managing the company’s St. Louis-based private art collection, as well as traveling with Barrett Barrera Projects’ growing slate of touring exhibitions for installation and deinstallation oversight. Work includes, but is not limited to: strategizing the best database system(s) to monitor objects and collections, cataloguing current and incoming collection items, facilitating movement of work between locations and institutions, and generating and managing loan agreements, facility reports, installation and deinstallation instructions, insurance paperwork, and all other documentation related to objects and loans.
The right candidate will have at least 5 years’ experience in collections management. Experience with traveling exhibitions and/or museum registration experience is highly desirable. Furthermore, this position requires a self-motivated person who is flexible, detail-oriented and able to see projects through to completion. The Registrar will work not only with management and staff, but with international and national partners/teams, therefore, should be able to maintain positive relationships with a variety of stakeholders, both internally and externally, and communicate effectively to teams onsite and on a day-to-day basis. Excellent project management skills and demonstration of such is a requirement.
Reports to: Vice President, Barrett Barrera Projects
Hours: Full Time (40 hours/week), 9am-5pm, Monday-Friday (hours may vary when traveling)
Responsible for maintaining all documentation related to loans and the exhibition, as well as providing feedback to venues to ensure compliance with support from the Manager of Internal Affairs
Maintains and oversees an inventory system for exhibition objects and related shipments, including an assessment of current systems and tools
Generates and manages loan agreements, including initial outreach to participating designers/artists and oversight of loans for the duration of the exhibition with assistance from the Manager of Internal Affairs
Handles all digital and paper documentation related to the permanent collection and exhibition loans in close collaboration with the Vice President and Curatorial team
Secures images and non-exclusive licenses for loaned and permanent collection objects (both physical and media) and acquisitions
Processes rights and reproduction requests
Disseminates information as needed to other partners, researchers, and stakeholders
Occasionally assists with transport of art objects
Travels as needed for installation, deinstallation, and other needs
Performs other duties as assigned.
Overall Collections Care and Management
Works with Barrett Barrera Projects and projects+gallery staff to inventory and document permanent collection objects
Advising Barrett Barrera Projects and projects+gallery staff on best practices in collection database management
Works with Barrett Barrera Projects and projects+gallery staff to create/maintain condition reports for artworks in the permanent collection
Works with Barrett Barrera Projects and projects+gallery staff to process both backlogged and new acquisitions
Assists Barrett Barrera Projects and projects+gallery staff with preparing loan documentation and related shipping when necessary
Manages and backs up all collections files on a regular basis
Advises on major collections storage solutions
Bachelor’s degree and five years professional experience in registration, collections management, or a related field required.
Ability to communicate collections management systems and best practices to teams and direct workflow
Must be willing to travel at least 8 weeks out of the year
Demonstrated file and data management skills
Possesses outstanding organizational and time-management skills
High level of written and oral communication skills
Ability to be communicative, team-oriented, and flexible to changing objectives
Must possess the ability to work independently
Possess knowledge of conservation/preservation practices
Knowledge of copyright, fair use, and licensing in regards to the visual arts
Demonstrates knowledge of standard museum or gallery procedures
Experience with international shipping efforts
Experience photographing objects for cataloguing or otherwise is desirable
Basic computer skills required: Microsoft Office, ArtBase, and/or Airtable experience is desirable
Ability to lift at least 40 pounds and undertake moderate physical activity