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The Alliance for Young Artists & Writers seeks a temporary Programs Assistant to provide operational support for Scholastic Art & Writing Awards programs and National Events. Primary responsibilities will include customer service, creating reports, mail merges, research, and other administrative tasks. The Programs Assistant will report to the Manager, Programs & Communications and will assist program staff as needed based on scheduled priorities. This is an opportunity for direct mentorship with potential for growth.
The Programs Assistant will communicate with high-achieving teen artists and writers, especially during National Events, a week-long celebration bringing more than a thousand students and educators to New York City. Join our team to help us find and recognize the next generation of great artists and writers!
Responsibilities
Provide quality customer service by email and phone
Assist program staff with large scale mailings
Generate spreadsheets and reports as requested in a concise and timely manner
Support program staff with planning, production, and execution of National Events, June 3-8, 2019
Support communication with students and educators, including preparing e-blasts
Assist in organizing medals and preparing student and educator folders and certificates for National Events
Attend and represent the Alliance at external, public-facing events and conferences, establishing and maintaining relationships for the organization in a highly professional manner
Assist as needed with creative design & development of art workshops and partner presentations
Additional responsibilities to be mutually agreed upon as necessary
20-35 hours weekly, with occasional evenings or weekends scheduled in advance. Contract to begin ASAP, applications will be accepted on a rolling basis until the position is filled.
Requirements
A Bachelor’s degree
1-2 years of experience with data entry and customer service within an office setting
Proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook
Strong writing skills, able to explain complex ideas simply
A high level of customer service, patience, professionalism, and attention to detail
Exceptional interpersonal skills and a professional demeanor
Energetic self-starter with strong time management skills
Ability to work both independently as well as part of a team
Ability to be flexible, adaptable
Ability to multi-task and meet deadlines